Exciting Upgrades Ahead: Your Travel Center Experience is About to Get Better!

The upcoming improvements are set to be implemented within the Travel Center, with the target launch date being February 2025.

• The forthcoming introduction of travel proxy features is planned. This Travel Proxy setup will allow employees to submit travel authorizations, travel reimbursements, and travel advances on behalf of non-employee travelers, such as students or visitors. This functionality will remove the necessity for paper documentation regarding travel authorizations.
• Email notifications related to travel operations will be optimized. Presently, email alerts are dispatched separately to the employee, funding approver, and supervisor. Post-update, a unified email will be sent to all three parties. Respondents will be encouraged to use ‘reply all’ to keep everyone updated.
• Travel advances will be incorporated into the travel authorization workflow within the travel system and will no longer be processed using the current Accounts Payable forms (AP102/AP103 Employee Travel Authorization, Advance and Reconciliation and AP104/AP105 Non-Employee Travel Authorization, Advance and Reconciliation). The travel reconciliation procedure will be conducted similarly to current travel reimbursement processing.
• As part of these modifications, the Controller’s Office will discontinue forms that have become irrelevant due to recent enhancements in the Travel Center. For example, the AP104 Travel Authorization form, AP Travel Advance form, along with several others, will no longer be needed.