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This role will entail overseeing Chrome River, entering invoices and credit memos via the University’s eProcurement/ERP Accounts Payable features and purchase order matching capabilities, investigating and resolving discrepancies in unmatched invoices, cooperating with the Purchasing Department regarding vendor statements, and engaging with various departments to investigate issues related to invoice variances. The individual must have the capability to foster a constructive work atmosphere, exhibit a spirit of collaboration and support for colleagues, and maintain professionalism within the organization while dealing with internal clients, external vendors, and business associates.

Receive, verify, and process requests for reimbursement related to travel. Assess documentation for precision and compliance with State and University standards. (This procedure necessitates discernment and familiarity with the University’s Chart of Accounts, BANNER accounting system, WSSU, and State Budget Management Travel Policies and Procedures) and confirm that initial documentation is complete and carries authorized signatures.

This role also functions as the T-Card Administrator, focusing on auditing the reconciliation process within Chrome River for precision and thoroughness, as well as adherence to State (OSBM) and WSSU Travel Policies.

This position will provide assistance to the other Accounting Technician in auditing payments for non-employees, employees, contracted services, and interdepartmental transactions, along with processing checks and reconciling invoices with checks.

This role will participate in testing Banner upgrades if required. The Travel Audit/AP Technician will also deliver training for campus staff regarding Travel policies and Chrome River.

Accountable for conveying State and University travel policies and procedures to faculty and staff as outlined in the Travel segment of the State Budget Management Manual. Managing travel requests necessitates acute attention to detail, strict compliance with policies, and ongoing education of the campus community.

This role conducts regular travel Training sessions (Travel 101 and T-Card) weekly to clarify travel policies and procedures for completing travel documentation and to keep the campus community informed of changes in travel. This communication aims to equip travelers with an understanding and awareness of Policies and Procedures so that travel requests are processed promptly.

Competence to comprehend system-generated diagnostic reports to address accounts payable challenges. Proficiency in using Microsoft Excel spreadsheets and Word software.

Produces work that is precise, comprehensive, and showcases adequate analysis and decision-making to fulfill the demands of the employee’s role and profession.