University Of Rhode Island Applicant Portal

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Supervise the general circulation of journey, journey card and expense disbursement monetary paperwork via the University’s accounting system to make sure accuracy, timeliness, and adherence to established University and State insurance policies and procedures.

Supervise the journey, journey card and different expense disbursements workplace workers, together with the pre-auditing and posting within the journey and expense techniques.

Responsible for sustaining the State Travel Agency portal, together with traveler data and software program updates.

Create and preserve documentation concerning journey, journey card, and expense disbursements procedures.

Responsible for implementing and altering work assignments and processing strategies to fulfill operational wants.

Monitor journey and different miscellaneous expenditures and guarantee compliance with University and State insurance policies.

Work with State Travel Agency to replace guidelines and workflows per University insurance policies and procedures, in addition to determine cost-saving alternatives.

Review and audit bills to detect fraud, misuse, or coverage violations.

Evaluate present journey and expense processes and determine alternatives for automation and enhancements in effectivity.

Work with the Director of Accounting Operations to create coaching supplies and conduct coaching classes for workers and/or teams of finish customers on journey, journey card and expense disbursements.

Train the workers on new and present techniques, upgrades to the University’s accounts payable and journey expense techniques, and another University, State or Federal laws, insurance policies, or procedures. Communicate with the University neighborhood, outdoors companies, distributors, and others concerning the processing of exterior vendor funds.

Assist in managing international journey by collaborating with the University’s International Office and Enterprise Risk Management to make sure compliance.

Perform common ledger account reconciliations associated to journey and different miscellaneous expenditures.

Cross prepare on Accounts Payable features and function a backup for bill processing and reconciliations.

Occasional work outdoors of regular enterprise hours could also be required to fulfill deadlines or tackle pressing journey issues.

OTHER DUTIES AND RESPONSIBILITIES:

Assist all inside and exterior auditors concerning the evaluate of present and prior exercise.

As mandatory, function backup for the Supplier and Payment Disbursement Manager.

Perform further associated duties as required.

LICENSES, TOOLS, AND EQUIPMENT:

Personal computer systems, printers; phrase processing, database administration and spreadsheet software program. Microsoft Office Suite.