How Sage Intacct simplifies tribal gaming procurement

Tribal on line casino procurement includes complicated workflows with many actors and steps concerned. And underneath legacy, paper-based procurement techniques, this complexity can create issues at a number of failure factors.

However, tribal gaming leaders are more and more turning to new expertise for a smoother procurement pathway. Discover how Sage Intacct, a cloud-based enterprise useful resource planning (ERP) and accounting platform, may also help your gaming group deal with procurement extra shortly, effectively and successfully than earlier than.

What’s fallacious with paper- or spreadsheet-based procurement?

If it ain’t broke, don’t repair it. Right? Well, that relies upon. While many gaming organizations have lengthy relied on paper types and Excel spreadsheets to handle their procurement course of, longevity doesn’t essentially equal efficacy.

Typically, a paper-based procurement workflow appears to be like one thing like this: A submitter will full and hand in a paper type to approvers. Those approvers, usually multiple, will signal it and ship it over to the buying staff, who will make the product buy. And lastly, a receiver will get the product after which notifies accounts payable to pay the invoice.

This system can work pretty properly. But take into account what number of factors of failure exist:

• Every time a paper type has to cross from one individual to the subsequent, there’s a likelihood that the shape will get buried on a desk, unintentionally thrown out or in any other case misplaced.
• Everyone concerned should be on-premises to be able to transfer the method ahead, which can lead to logistical hurdles (for instance, if a key approver is touring or when you want a sign-off out of your tribal council).
• Physical types create a mountain of paperwork to dig by means of for reporting, taxes or throughout an audit.
• Different workflows for normal, meals and beverage or capital purchases.

Sage Intacct affords a smoother, cloud-based procurement resolution

As an ERP, Sage Intacct lets you run your total procurement operation from one cloud-based platform. This could make your techniques smoother and easier by eliminating potential failure factors and streamlining how issues work.

Here are some key advantages of Sage Intacct as a device for tribal gaming procurement:

• Completely paperless: The total procurement course of strikes on-line, which implies no extra bodily types to cope with (or lose monitor of).
• Access from wherever: Because Sage Intacct is a completely cloud-based ERP platform, you possibly can entry the software program from wherever somewhat than having to be on-premises.
• Prompt notifications: If you’re accountable for the subsequent step within the approval course of, you’ll get an e mail notification when it’s time so that you can act.
• Greater transparency: Approvers and anybody accountable for oversight could have clear visibility into the whole procurement course of, together with the present state of every particular transaction within the system.
• Centralized information: All transaction information, together with receipts, are uploaded into the cloud for straightforward entry.
• Real-time perception into buying prices: See budgeted versus precise prices on the time of buy, so you may make extra knowledgeable choices.
• Sign orders remotely: An approver can signal a purchase order order electronically with out having to be on-premises. This will be particularly useful for any orders that require sign-off out of your tribal council, as council members can monitor and approve purchases remotely.
• Simplified accounts payable: Your accounts payable staff will be capable to monitor the standing of an order with no need to be up to date by a receiver or purchaser.
• Audit-ready financials: Since all of your procurement information are organized and on-line with supporting documentation hooked up, you’ll have a neater time placing collectively experiences, submitting taxes or getting ready for an audit.

What does it take to implement Sage Intacct?

Transitioning to Sage Intacct sometimes takes between 4 to eight months, relying in your gaming group’s particular wants. Here’s a brief overview of the method:

1. Decide to make a change: If you need to enhance your procurement workflows, you first must determine when you and your group are keen to alter. Without that willingness, you’ll battle to implement Sage Intacct or every other new resolution.
2. Find an advisor that can assist you make the transition: Working with an advisory agency that makes a speciality of transferring gaming organizations onto Sage Intacct could make the method considerably easier for you and your staff.
3. Do an information cleanup, together with vendor lists: You need to get all of your knowledge organized and prepared for the brand new system.
4. Bring Sage Intacct on-line and practice your staff: Once you will have the system up and operating, you’ll must work together with your staff to get everybody snug utilizing it.

Doing all this efficiently includes a specific amount of change administration, together with speaking to your staff why you’re making a change to be able to enhance buy-in. You’ll additionally need to encourage open suggestions from staff members about how the method goes so you possibly can present further assist if wanted.

The greatest barrier to alter right here usually comes from management. If management is just not onboard with a Sage Intacct transition all through the whole course of, it’s more likely to fail.

Here, take into account the worth of working smarter, not more durable. Ask your self: How can I save my staff a while? Simply being open to this query may also help you reevaluate legacy processes which will now not serve your group in addition to they as soon as did — and create house for making an attempt one thing new.

How Wipfli may also help

We assist tribal gaming organizations simplify procurement by implementing Sage Intacct. Ask us that can assist you assess and improve your procurement course of for smoother buying and better transparency. Learn extra right here or watch this webinar on how tribal gaming organizations can strengthen procurement.

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