Modifications to Miami journey procedures start Jan. 1, 2026

New procedures and advantages for college journey go into impact Jan. 1, 2026, the Miami University Office of Strategic Procurement has introduced.

The adjustments are made doable by means of the college’s expanded partnership with AAA Corporate Travel. Beginning Jan. 1, 2026, vacationers are required to rearrange their air journey by means of the Concur Travel Portal and are strongly inspired to make use of Concur for his or her lodge stays. Travel bills for air journey booked exterior of the Concur Travel Portal will not be reimbursable, except in any other case authorized by The Office of Strategic Procurement. All journey ought to be paid for utilizing a Miami issued P-Card; departments/people are discouraged from utilizing private bank cards to pay for journey and search reimbursement.

There are a number of benefits to utilizing a devoted journey administration firm,” stated Brent Leishman, director of strategic procurement. “It is a one-stop place to go for your business travel needs.”

Leishman famous the advantages of reserving journey through the Concur Travel Portal by means of AAA Corporate Travel embrace:

• AAA’s established presence and attain within the journey trade.
• Duty of Care, which immediately locates touring workforce members ought to an emergency come up.
• Improved airline searches.
• Account for all unused/canceled airline tickets in a single place making them extra available for future journey – all present unused tickets will likely be transferred into Concur.
• Additional discounted lodge charges that embrace multi-source purchasing.
• The capability to auto-populate a calendar with all journey info.

Travelers are required to make the most of the Concur Travel Portal for his or her air journey wants and are strongly inspired to make use of Concur for lodge stays. The use of different journey websites (Priceline, Expedia, and so forth.) is prohibited with out the written approval of Strategic Procurement.

Exceptions to using the Concur Travel Portal embrace:

• Conference/Seminar Hotel Bookings – If attending a convention/seminar that has a most well-liked lodge for attendees, departments are permitted to ebook straight with the desired lodge. Please word that refundable and non-refundable lodge books have been enabled inside Concur.
• First-Class Travel Bookings – Departments could ebook first-class air journey for particular guests to Miami University, akin to high-profile audio system, or invited company of the college in such instances that they’re being given an award. Approvals ought to be made by Strategic Procurement prematurely of reserving journey.
• Upgraded Flight Bookings – Ticket upgrades for vacationers with a medical lodging are permitted. Approvals ought to be made by Strategic Procurement prematurely of reserving journey and correct documentation ought to be included as a part of any request.
• Allegiant and Frontier at present don’t take part with Concur. To ebook with these two airways please name AAA Corporate Travel at 877-463-0543.
• Study Abroad journey is just not required to be organized by means of AAA or the Concur Travel Platform.
• Travel preparations the place relations are touring with the Miami worker could be organized exterior of Concur/AAA to make sure that all relations are seated collectively.

Please e-mail buying@miamioh.edu with any questions associated to the above exceptions.

Please enable 2 weeks earlier than leaving or reserving journey to request a P-Card to permit time for it to be processed, acquired, and distributed. Please contact Accounts Payable at accountspayable@MiamiOH.edu for all P-Card requests.

“We will have a FAQ section in the travel portal to help answer questions,” Leishman stated. “The travel portal will have the same basic layout. We want this to be a smooth transition for Miami employees with definite benefits when it comes to booking university business travel.”