Medical Faculty | Dean’s Office Training

Travel & Training for Olive View Faculty and Staff

Olive View follows UCLA journey coverage and reimbursement limits, however makes use of Olive View-specific kinds and approval workflows as a substitute of the Dean’s Office course of.

Step 1: Travel Pre-Approval (Required)
All Olive View journey have to be pre-approved earlier than reserving any journey, registration, or coaching bills. Submit this manner for all journey requests: 

•    Completed kinds must be signed by the Department Head and submitted to your Procurement Specialist, Shiree Ballentine at sballentine@mednet.ucla.edu 
•    Department Head approval is required earlier than submission.
•    Approved pre-authorization is necessary for reimbursement.
•    Do not guide your journey or associated bills till approval is explicitly offered through the countersigned Travel Pre-Authorization Request type by your UCLA Procurement Specialist.

Step 2: Booking Travel
•    Some bills (convention registration) could also be pay as you go.
•    Courses, tuition, and coaching outdoors a 50-mile radius can’t be pay as you go.
•    Conference resorts at particular charges could require out-of-pocket cost, adopted by reimbursement.
•    General UCLA reserving steering applies, however Olive View vacationers should make sure the accredited MS-301 Travel Pre-Authorization type is on file earlier than reserving.

Step 3: Travel Reimbursement
After journey is accomplished, submit reimbursement requests inside 15 days. Use this manner to request reimbursement: 

Important notes:
•    Original, itemized receipts are required.
•    The accredited Travel Pre-Authorization (MS-301) have to be connected.

Key Differences for Olive View Travel & Training
•    Olive View customers don’t straight use Concur or the Dean’s Office Procurement Portal for journey & coaching reimbursements.
•    All kinds are routed via your Procurement Specialist, Shiree Ballentine at sballentine@mednet.ucla.edu 
•    Reimbursement timelines and documentation necessities are strictly enforced.
•    All UCLA journey insurance policies (airfare class, lodging caps, meal limits, leisure guidelines) apply.
•    Receipts, enterprise justification, and compliance with BUS-79 are required.