Travel and Fiscal Specialist – 138805

Enrollment Management (EM) is a multi-unit division inside the Office of the Executive Vice Chancellor-Academic Affairs. The division is led by the Associate Vice Chancellor for Enrollment Management (AVC EM), who serves because the Chief Enrollment Officer and Chief Outreach Officer of the University. EM includes a number of high-profile, core purposeful items together with: the Office of Admissions, Office of the Registrar, Financial Aid & Scholarships Office, Enrollment Management Technology Services (EMTS), Cal-SOAP, Creative Services, Enrollment Analytics, and the Business Office. We work to advance the tutorial and public service missions of UC San Diego by making certain equitable entry to training and empowering college students all through their academic journeys.

The EM Business Office (EMBO) helps the Associate Vice Chancellor of Enrollment Management (EM), unit administrators, supervisors and workers of EM on points associated to monetary processing and reporting, payroll, timekeeping, security, house administration, journey and leisure, and human sources. We observe the insurance policies and tips established by the Office of the President, UC San Diego, Academic Affairs, and Enrollment Management. The EMBO strives to offer superior enterprise service by providing info, evaluation, steering and administrative assist.

Under the final supervision of the EM Business Officer, the Travel and Fiscal Specialist has major accountability for journey & leisure, expense reimbursements, fiscal transactions and procurement for the EM division, and gives experience and steering to departmental personnel on the insurance policies and procedures related to these areas. Serves as departmental subject material skilled for journey and buying and oversees journey program administration that processes over 500 particular person and group journey occasions yearly, together with complicated worldwide itineraries. The incumbent critiques inner journey, fiscal, and buying procedures and recommends new administrative approaches to assist better efficiencies in addition to altering circumstances and aims.

Additionally, the incumbent participates in brief and long-range planning for amenities and upkeep, together with house use, transfer coordination, phone set up and activation, ergonomic assist, and associated operational duties. In this function, they supply suggestions and train unbiased judgment to handle distinctive and unprecedented issues. Documents inner practices to offer historic and procedural info concerning journey, fiscal administration, buying, and amenities administration to make sure continuity of service.

Serves as liaison to campus enterprise and amenities places of work resembling Travel, Disbursements, Logistics, Cashier’s Office, Facilities Management, EH&S, Surplus Sales, Moving Services, and out of doors distributors on issues associated to those features.

• Intermediate data and understanding of inner management practices and their affect on defending University sources. Experience in dealing with procurements, reimbursements, journey, and leisure requests.

• Working data of monetary processes, insurance policies and procedures. Demonstrated expertise in rules and practices of fund accounting and value evaluation together with a primary working understanding of accounting rules. Experience reviewing and reconciling bills.

• Strong interpersonal abilities, analytical abilities, service orientation, lively listening, essential pondering, consideration to element, skill to multi-task in a excessive quantity atmosphere, organizational abilities, efficient verbal and written communication abilities, sound judgment and determination making. Excellent customer support abilities to speak in a useful, efficient and informative method in individual/cellphone/just about, with a various group of individuals, demonstrating tact, diplomacy, and sustaining confidentiality; skill to speak ides, ideas and that means to articulate one’s place clearly.

• Demonstrated analytical and problem-solving abilities with skill to research conditions, determine present or potential issues, suggest options, decide and implement procedures to perform efficient decision.

• Proficiency in the usage of spreadsheet and database software program. Demonstrated talent in utilizing private computer systems and all kinds of software program packages for word-processing, database processing, displays, net and publication design, and calendaring (e.g. Microsoft Office suite, and many others.). Knowledge of e-mail techniques as a major type of communication; achieved talent at navigating the Internet for info retrieval. Proven skill to make the most of spreadsheets and databases to interpret and manage monetary info and supply monetary reporting. Ability to successfully and effectively display or information customers in dwell digital atmosphere (i.e. Zoom or Teams screenshare).

• Ability to perform successfully as a member of a workforce. Demonstrated talent to independently and willingly help in different areas as wanted, to carry out non-routine duties, and with demonstrated flexibility in engaging in departmental targets.

• Skills to offer teaching and mentoring to assist workers. Demonstrated talent as working as a part of a workforce, to independently and willingly help in different areas as wanted, to carry out non-routine duties, and with demonstrated flexibility in engaging in departmental targets.

• Strong data of monetary knowledge administration and reporting techniques.

• Ability to adapt to altering priorities. Demonstrated skill to evaluate workload, manage and prioritize work, and meet a number of and conflicting deadlines in a quick paced atmosphere with frequent interruptions, altering calls for, and minimal supervision, with effectivity and accuracy.

• Proven skill to train discretion and unbiased judgment to resolve issues when working with a wide range of delicate points or extremely confidential info.

• Strong, correct mathematical abilities. Experience working with numbers below a deadline. Skill as well as, subtraction, multiplication, division, fractions, and decimals. Skill in computing ratios, charges, and percentages.

• Job supply is contingent upon a passable clearance based mostly on background test outcomes.

• Duties could require direct contact with kids (outlined as people below the age of 18).

• Completion of the Child Abuse and Neglect Reporting Act (CANRA) type is required.

• Occasional extra time and weekends could also be required.

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Misconduct Disclosure Requirement: As a situation of employment, the ultimate candidate who accepts a proposal of employment might be required to reveal if they’ve been topic to any closing administrative or judicial choices inside the final seven years figuring out that they dedicated any misconduct; or have filed an attraction of a discovering of substantiated misconduct with a earlier employer.

a. “Misconduct” means any violation of the insurance policies governing worker conduct on the applicant’s earlier place of employment, together with, however not restricted to, violations of insurance policies prohibiting sexual harassment, sexual assault, or different types of harassment, or discrimination, as outlined by the employer. For reference, under are UC’s insurance policies addressing some types of misconduct: