Travel and Entertainment Associated Updates: Procurement & Payment Services

Travel and Entertainment Items within the News

The managing of journey, journey lodging, and leisure is central to Procurement & Payment Services and its impression. We regularly monitor and replace our procedures, operations, and alternatives so as to present people at Northwestern University the very best leisure and touring lodging throughout flights, reductions, inns, and extra.

The following are journey and leisure associated information gadgets related to our most up-to-date e-newsletter:

Key Travel Reminders

• As a reminder, any modifications made to your profile will want “overnight” for the profile information to synch-up.
• If you end up in an emergency state of affairs (your flight is cancelled, delayed, and so forth.), you’ve the choice to name the Northwestern designated telephone quantity for Key Travel (646-289-6820). If a Northwestern agent shouldn’t be obtainable, one other key agent will take the decision.
• If you need assistance cancelling a reservation, name and converse to an agent whether it is pressing by calling 646-289-6820. You might ship an e mail with the pertinent info to (northwestern@keytravel.com) and they’re going to cancel the reservation for you. However, this course of might take longer than calling.

Download the Key Travel Mobile App for Travel Info on the Go

With the Key Travel app, you may view all components of your journey in a single place, from itineraries, flight and lodge bookings to rail and automotive rent. Along with flight check-in reminders, the app can even warn you in actual time to any alterations or delays which will impression your journey and gives threat notifications enabling you to keep away from final minute surprises and disruption. Through the app, additionally, you will have quick access to KT Online for the reserving of flights, inns, and extra.

Available in a number of languages together with English, French, Dutch, Italian, German & Spanish.

You can discover the app within the Apple app retailer or the Google Play Store. Download and add your Key Travel bookings as we speak!

For extra details about the app and add your journeys to the app, go to the Key Travel site beneath Travel ToolPackage.

Recent and Upcoming Key Travel Booking Tool Improvements

• The lodge search radius has been widened displaying extra inns in a geographic space.
• Users can add reserving notifiers (along with the default Expense Supervisor), equivalent to monetary or enterprise admin, by including the notifier’s e mail within the consumer’s profile.

• When deciding on a chart string at check-out, the chart string will now have descriptors to assist with the check-out course of.
• 800 Fund numbers at the moment are obtainable within the Fund drop down at check-out

Flying to Los Angeles from Chicago? Upgrade to Economy Plus on United for Free!

For a restricted time, you may improve to Economy Plus totally free on flights between Chicago and Los Angeles. Travel should be booked earlier than March 31, 2026 and be between Chicago and Los Angeles on continuous flights.

Seats are primarily based on availability.

Click on this hyperlink for particulars and this hyperlink for Economy Plus Promo Economy Plus promotion | United Airlines

United Airlines is Offering Discounts on Personal Travel for Northwestern Travelers

Sign-up for United’s Break from Business program and obtain between 5-10% off private journey booked by December 31, 2026. Click on this hyperlink for particulars.  If you aren’t a United Mileage Plus member, you should be a part of to make the most of this financial savings. You should join your MileagePlus account together with your e mail. It is free to hitch.

You can be a part of through the hyperlink supplied. This promotion is legitimate on United marketed flights operated by United, Lufthansa, Austrian Airlines, Brussels Airlines, Swiss International Air, Air Canada, and All Nipon Airways.

Preferred Hotel Vendors News

• The contracts for our present most well-liked lodge distributors might be prolonged by 2028. The new charges and blackout dates for 2026 have been posted and could be discovered within the following hyperlink within the “Hotel Comparison Chart”.
• As of September 30^th, Omni Chicago donated over 2,600 meals to the Greater Chicago Food Depository on behalf of Northwestern University. Every reservation made for Northwestern University vacationers at Omni Chicago leads to a meal donated to an area household in want.

Discount Dining News

• Invoicing is now obtainable on the Alcove in Evanston. You might be requested to offer billing info upon arrival so the Alcove can ship an bill within the days following your eating expertise.
• Several Lettuce Entertain You eating places have joined our mounted worth meal program to make sure compliance with our journey and leisure coverage. Restaurants included in this system embody Ema, Il Porcellino, Lil’ Ba-Ba-Reeba, Osteria Via Stato, Wildfire, and Beatrix amongst others (stipulations and presents are distinctive to succeed in restaurant. What is included within the deal, equivalent to worth per individual and the gadgets acquired from the menu, range from enterprise to enterprise). You should contact the Lettuce occasions staff at lettuceparties@lettuce.com for events of 2-10 and they’re going to join you together with your restaurant of alternative.

Please see the Discount Dining net pages for extra info.

Travel to the European Union

The European Union (EU) is within the strategy of rolling out a brand new digital Entry/Exit System (EES) at border checks. The new system will modernize border administration making border checks extra environment friendly, thus decreasing wait occasions. Select self-service kiosks might be obtainable. To use the brand new system, vacationers will want a biometric passport that comprises a chip with their pertinent info. If your passport doesn’t include a biometric chip, do to not fear as legitimate biometric and non-biometric passports might be accepted. You won’t be denied entry to a rustic if you happen to shouldn’t have a biometric passport.

GeoBlue Rebrands as Blue Cross Blue Shield (BCBS) Global Solutions

GeoBlue, the corporate that manages Northwestern University’s worldwide medical health insurance and help plans for all eligible college students and staff touring overseas for college functions, has modified its identify to BCBS Global Solutions. Our protection and advantages usually are not impacted by this modification, however returning customers will discover visible modifications in each their app and net portal. See our overview for extra in-depth info. This plan shouldn’t be impacted by Northwestern’s swap to United Healthcare for home protection.