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To present steerage on acquiring reimbursement for meals whereas on official UTEP journey/enterprise.
This process is issued in accordance with The University of Texas at El Paso (UTEP) Travel Policy (Handbook of Operating Procedures, Section VII, Chapter 6).
University college, employees and pupil vacationers could also be reimbursed for meal bills incurred on a day that the traveler conducts UTEP official journey outdoors of his or her designated headquarters and requires an in a single day keep. Meal reimbursements aren’t supplied to different University vacationers reminiscent of potential staff, visitors, and contractors.
The University is not going to reimburse an worker for meal bills incurred on a calendar day that didn’t contain an in a single day keep away from the worker’s designated headquarters, whatever the funding supply. Travelers could solely be reimbursed for his or her meal expense to not exceed the utmost meal reimbursement fee for that location.
Travelers could also be reimbursed for meal expenditures on a PeopleSoft Expense Report doc with all supporting documentation connected and upon the completion of journey. Official UTEP vacationers should present proof that the expense was incurred to request reimbursement. An authorised journey authorization doc in accordance with the Travel Authorizations Business Process Guideline and journey itinerary serves this function. Meal receipts aren’t required for meal bills incurred whereas touring since reimbursement will probably be processed because the relevant per diem quantities.
As required by the Texas Comptroller, the University adheres to the GSA per diem reimbursement charges as the strategy for figuring out most meal and lodging charges for all UTEP official journey.
The meal per diem allowance for the primary and final days of a visit is indicated on the journey authorization is calculated on a fractional day’s foundation. The University will reimburse 75% of the overall fee whatever the departure or arrival time for the primary and final day of journey.
The traveler will submit all supporting documentation to the division journey planner for reimbursement. The journey planner will create an expense report in PeopleSoft and connect all supporting documentation. The doc will probably be despatched electronically to the Disbursement and Travel Services Department for remaining overview and approval.
Itemized meal receipts will solely be required if the division/traveler agrees to reimburse precise meals incurred. The quantity of itemized meal receipts could not exceed the allowable per diem quantity per the General Services Administration (GSA).
Tips or gratuities paid at the side of meal bills aren’t reimbursable from state funded accounts. Local accounts could also be used to reimburse affordable ideas and gratuities on the University’s discretion.
Meal bills incurred inside the worker’s designated headquarters are prohibited except it’s obligatory and related with coaching, a seminar or a convention.
Alcoholic drinks aren’t permitted or reimbursable to staff and college students.
Excess meal bills for sooner or later might not be carried ahead or backward to a different day.
This applies to all University college, employees, and college students touring on official UTEP journey/enterprise.
Comptroller
Handbook of Operating Procedures (HOP) Section 7 Chapter 6: Travel Policy
Last Updated: November 2025
This web page was created programmatically, to learn the article in its authentic location you may go to the hyperlink bellow:
https://www.utep.edu/vpba/business-process-guidelines/travel/travel-meal-reimbursement.html
and if you wish to take away this text from our web site please contact us
This web page was created programmatically, to learn the article in its authentic location you…
This web page was created programmatically, to learn the article in its unique location you…
This web page was created programmatically, to learn the article in its unique location you'll…
This web page was created programmatically, to learn the article in its authentic location you…
This web page was created programmatically, to learn the article in its unique location you'll…
This web page was created programmatically, to learn the article in its unique location you…