Nonworker International Travel – Welcome to the Global Hub

Before departure, contact the Global Hub or examine the International Safety and Security crew’s availability to directly request a pre-departure safety briefing. It is a good alternative to ask questions concerning the vacation spot nation and study extra about how UMB can help you whereas touring.

Step 1: Recommend Personal Safety and Security Training

Encourage the traveler to register with and take International SOS’s on-line security and safety programs. Information on learn how to entry these trainings might be discovered beneath  Recommended Training for International Travelers. We strongly suggest Introduction to Membership (16 minutes) and Travel Risk Awareness (25 minutes) for all UMB vacationers.

Step 2: Check If the Non-Employee Is Traveling to a High-Risk Destination

Are the traveler’s locations rated High- or Extreme-Risk by International SOS? Check for high- and extreme-risk locations utilizing International SOS. You’ll want the reply as a way to full the shape in Step 3.

Although Concur makes use of safety danger rankings as offered by Riskline, an extra useful resource that supplies details about the vacation spot nation, UMB will proceed to make use of International SOS’s journey safety danger rankings whereas assessing journey to excessive or extreme-risk journey safety locations. Learn extra concerning the International SOS danger rankings.  

Step 3: Sign the International Traveler Attestation Form

Fill within the Travel Risk Security rankings for the traveler’s vacation spot within the International Traveler Attestation Form for Non-Employees, and have the traveler signal the shape. Once signed, you’ll obtain an e mail with the finished type to connect to the journey request in Concur. If you point out a high-risk vacation spot, your type will likely be routed to International Operations for approval.

Step 4: Request Travel Authorization for the Non-Employee

Enter the journey request in UMB’s Concur Travel System. If a vacation spot is high-risk, add affirmation of International Operations’ approval for that journey. Authorization is required for all worldwide journey. Take a screenshot of the journey approval for the journey company.

Step 5: Book the Non-Employee’s Travel

Use a UMB-approved journey company to guide the journey. The journey company will notify International SOS of the traveler’s itinerary. If reserving exterior UMB’s journey company, manually enter the nonemployee’s itinerary into the International SOS system.

Step 6: Advise the Non-Employee to Register with International SOS

Advise the nonemployee to download the International SOS app for entry to their providers whereas touring and to print a replica of the International SOS membership card to hold with them.

Back Home?

Once the non-employee returns from their travels, promptly submit an bill in Quantum Financials with a Non-Employee Business Travel Certification Form (NBTC) accomplished and signed by the traveler.

Changes to the Travel Itinerary?

Go again to Step 2. Get approval if they’re touring to a high-risk vacation spot, then proceed with Steps 3-6. The revised journey plan should be licensed.