Student Travel Grants – VTC2026-Spring Good

Student journey grants can be found and will probably be opened for software submission after paper acceptance notifications are despatched.

PURPOSE: To present journey grant help to IEEE VTS Student Members that current high-ranking papers at VTS conferences.

AWARD: A journey grant with a most finances of $1,000 USD to assist attend the convention to current an accepted paper.

ELIGIBILITY: Grantees should have a paper(s) chosen for presentation on the convention, and

• The grantee have to be an undergraduate or graduate pupil.
• The grantee have to be an IEEE VTS member.
• The grantee have to be the primary writer of the paper.
• The grantee should attend the convention and current the paper.
• The grantee could also be a convention finest paper winner.
• The grantee can not have acquired a VTS pupil journey grant up to now 18 months.

APPLICATION SUBMISSION: Travel grant purposes will probably be submitted and managed by way of the IEEE VTS convention paper administration system, at present TrackChair. The applicant ought to embrace:

• Name, IEEE member quantity, and phone particulars of the applicant.
• Verification that the applicant is a VTS member.
• The related TrackChair paper monitoring quantity, paper title, and listing of authors.
• A letter from a college college member (often the scholar’s tutorial supervisor) verifying their studentship and monetary want for attending the convention.
• A journey finances.
• A pdf copy of the ultimate paper.

All supplies have to be in English and submitted as a single PDF file. The submission hyperlink will probably be posted on this web page after paper notifications are despatched.

RESTRICTIONS: The journey grant is run in reimbursement-mode. All journey bills should adjust to IEEE and VTS journey insurance policies and reimbursement procedures. The reimbursement for journey expense itself will happen by way of the IEEE journey system (at present, the Concur system) as a journey expense reimbursement. The grantees should have an IEEE account and create a Concur account to obtain their reimbursement of journey bills.

Conference registration charges can’t be claimed as a journey expense.

The declare for journey bills have to be submitted no later than 3 weeks after the top of the convention.

DEADLINE: 16 April 2026

BASIS FOR JUDGING: The convention Technical Program Committee ranks the acquired journey grant purposes primarily based on their paper overview rating. The convention Awards Committee then selects winners from the ranked listing of candidates utilizing paper overview scores and probably different means, and allocates journey grants inside their allotted finances.

PRESENTATION: Travel grants will probably be acknowledged on the convention throughout the convention award displays, and every awardee will obtain a journey grant certificates.

AWARD COMMITTEE: The pupil journey grants committee would be the Awards Committee related to every particular person VTS sponsored convention.

FUNDING: Supported by an IEEE VTS Endowment Fund.