Events & Travel Administrative Assistant – Association of Alaska School Boards

The Events & Travel Administrative Assistant performs an important function in supporting the planning and execution of occasions and offering obligatory administrative help to the Conditions for Learning (CFL) staff on the Association of Alaska School Boards. The Administrative Assistant develops and maintains organizational programs, processes, and instruments to boost workers efficiencies. This place requires a extremely organized, detail-oriented particular person who can handle a number of duties whereas collaborating successfully with inside staff members and exterior companions. The excellent candidate could have a ardour for schooling, robust communication expertise, and the flexibility to take care of professionalism in a fast-paced surroundings.

Organize and Monitor Systems: Develop, enhance and monitor programs for organizing paperwork, information, and workflow to make sure easy operations (Airtable venture administration, calendars, buying kinds).

Create Support Documents: Generate inside paperwork to facilitate venture success and streamline staff actions. This requires robust communication and monitoring expertise to work with a distant and in-person staff. 

Event & Meeting help: Assist with logistics for staff and associate conferences. This might embody making ready supplies, logistics, establishing know-how, and meals deliveries for group conferences.

Survey Administration: Administer associate surveys, monitor responses, and handle correspondence associated to staff tasks. Review response and handle response charges.  

File Management: Organize, replace, and preserve digital information for the CFL staff.  

Workflow Facilitation: Assist in using know-how and purposes to help the staff’s workflow and monitor deliverables, together with monitoring conferences and deadlines. 

Travel Arrangements: Arrange journey for key companions and sometimes new workers.

Calendar Management: Maintaining calendars for the staff, making certain all occasions and particulars are updated. 

Contact List Maintenance: Update and preserve the Conditions for Learning contacts lists. 

Team Support: Provide help to different staff members as wanted. This can embody making certain the distribution of supplies and dealing with companions to entry sources.

Supplies: Order and oversee workplace purchases and provides requests.