Travel & Expense Supervisor at Encore International

Position Overview

The Travel & Expense Supervisor leads the administration, optimization, and steady enchancment of our SAP Concur Environment to help environment friendly and compliant journey and expense operations. This position focuses on driving T&E compliance, bettering the person expertise, supporting expense auditing and reporting initiatives, figuring out price financial savings alternatives, and managing company card administration processes.

Under common supervisor, this position leverages a purposeful experience in Concur Expense and company journey and expense insurance policies to help audit/compliance applications and associate with stakeholders throughout Finance, Shared Services, Procurement, HR, and enterprise operations. 

This position supplies management and oversight to at least one direct report supporting day-to-day expense administration actions. This position reviews to the Senior Manager, Accounts Payable.

Key Job Responsibilities 

Concur Administration and Optimization 

• Serve as the first administrator for the corporate’s SAP Concur Expense setting.  

• Configure and keep expense insurance policies, audit guidelines, workflows, expense varieties, approval hierarchies,  person permissions, and system settings.  

• Drive steady enchancment initiatives centered on automation, coverage compliance, person expertise, and operational effectivity.  

• Partner with inside stakeholders and third-party suppliers to judge and implement system enhancements and new performance.  

• Support integrations between Concur and associated methods together with ERP, HRIS, journey reserving instruments, and card suppliers.  

• Develop and keep system documentation, SOPs, coaching supplies, and data articles.

Compliance, Auditing, Reporting, Analytics & Financial Oversight

• Support and improve expense auditing processes to make sure compliance with firm coverage and inside controls; whereas managing bandwidth and danger.

• Analyze expense traits, coverage violations, duplicate submissions, out-of-policy spend, and high-risk transactions.  

• Partner with Finance, Audit, and Compliance groups on audit requests, reporting, and remediation actions.  

• Assist with the administration and optimization of Concur audit instruments and workflows, together with focused audit methods.  

• Monitor compliance metrics and suggest coverage or course of enhancements to scale back danger and drive accountability. 

• Develop, keep and improve key operational/efficiency KPI’s and reporting for FP&A and Senior Executive crew members.  

• Lead monetary oversight of our T&E spending by creating and growing key strategic reviews in Expense Program to supply actionable insights into T&E spend, traits, compliance charges, and financial savings alternatives

Training, Communication and Change Management

• Design and supply coaching for workers, approvers, and auditors

• Own T&E associated communications, together with coverage updates, system enhancements and greatest observe steerage to inside clients.

• Oversee inside firm Connect Pages for updates, compliance, and general relevancy of knowledge.

People Development

• Implement and domesticate a crew setting that focuses on service ranges, buyer satisfaction, and productiveness. 

• Model and reinforce a constructive working setting centered on firm values.

• Measure division efficiency with acceptable metrics and make the most of the metrics in measuring worker efficiency. 

• Manage efficiency, tackle worker considerations, keep satisfactory staffing ranges and facilitate crew improvement.  

• Manage all facets of the groups, together with scheduling, crew constructing, mentoring, disciplinary evaluations, and termination of employment.

Job Qualifications

• BA/BS diploma in Accounting/Finance or equal related expertise

• 4+ years of Accounts Payable and/or Travel & Expense, together with arms on Concur expertise; w/ earlier supervisor/lead expertise most well-liked

• Must have sturdy customer support background

• Ability to handle a number of duties with strict deadlines

• Excellent verbal and written communication expertise

• Proficiency in Microsoft Office purposes with sturdy working data of superior Excel capabilities

• Continuous enchancment angle; skill to hunt out alternatives to implement greatest practices

• Highly motivated, self-directed, and efficiency pushed

• Must have sturdy consideration to element, and thrive in a fast-paced setting

Competency Group

• Deliver World Class Service

• Hospitality

• Ownership

• Do The Right Thing

• Manages Ambiguity

• Drive Results

• Directs Work

• Achieves Goals

• See The Big Picture

• Financial Acumen

• Value People

• Builds Effective Teams

For extra info on our Competency Group, discuss with the Competency Based Talent Management web page on Encore Connect by trying to find the title or copy & pasting this URL Link (https://psav.sharepoint.com/websites/HR/WebsitePages/Competency-Supported-Talent-Management.aspx). 

Work Environment

Office

Work is carried out primarily in an workplace setting.  Working instances might embrace irregular hours and on-call standing together with days, evenings, weekends and holidays.   Team members should adhere to look tips as outlined by Encore based mostly in an workplace setting and when touring, on a person venue or a illustration of venues in that metropolis or space.

The above info on this description just isn’t essentially an exhaustive listing of all obligations, duties, expertise, efforts, necessities or working circumstances related to the job.  While that is supposed to be an correct reflection of the present job, administration reserves the proper to revise the job or to require that different or totally different duties be carried out as assigned.

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Salary Pay Range: $74,182.00 – $96,437.00

The compensation supplied for this position is decided based mostly on the {qualifications} outlined within the job posting for the required location. Final compensation relies on quite a few components together with location, journey, related work expertise, or specific expertise and experience. In addition, some positions could also be eligible for different compensation corresponding to potential extra time, bonuses or incentives.

Encore is dedicated to offering the most effective advantages choices for our staff and households. Click right here to view the advantages choices for our staff worldwide.

We satisfaction ourselves on cultivating a welcoming tradition the place each particular person is well known for his or her distinctive strengths and variations. Click right here to view particulars on our dedication to inclusivity and belonging.