Procurement and Travel Manager – Fiji

Description

The Pacific Community (SPC) is the principal scientific and technical organisation within the Pacific area, supporting improvement since 1947. We are a world improvement organisation owned and ruled by our 27 nation and territory members. In pursuit of sustainable improvement to learn Pacific folks, our organisation works throughout greater than 25 sectors. We are recognized for our information and innovation in such areas as fisheries science, public well being, geoscience, and conservation of plant genetic sources for meals and agriculture.

The Operations and Integration (O&I) collective delivers important enabling companies that help the organisation’s scientific and technical portfolio. Our key capabilities embody company companies, programme help, partnerships, useful resource mobilisation, and strategic engagement. These companies are coordinated by our regional and satellite tv for pc workplaces throughout the Pacific and Europe. Additionally, the O&I collective leads a devoted workstream targeted on organisational change and transformation to drive steady enchancment and flexibility.

The function – Procurement and Travel Manager will lead the Procurement and Travel Team beneath Implementation Support Services (ISS) in offering prime quality recommendation and repair for procurement and journey actions; to offer skilled and specialist recommendation to affect the strategic route of SPC’s procurement and journey actions; to strengthen inner understanding and capabilities of SPC employees in procurement and journey processes; and to drive procurement and journey enhancements as a part of the ‘One O&I’ workplan, with a specific give attention to enhancements in processes, procedures and programs and constructing wonderful relationships internally and externally. The function will even lead the digital transformation of SPC’s procurement operate beneath the ISS transformation programme, together with implementation of an eProcurement and the shift to a category-management and business-partnering mannequin.

The key duties of the function embody:

Leadership, Management and Operations: Procurement and Travel

• Lead SPC’s procurement and journey capabilities to ship prime quality customer support recommendation.
• Provide harmonised and constant service throughout SPC to the agreed service requirements and in accordance with SPC’s Procurement Policy and Travel Policy.
• Lead on organisation-wide procurement and journey planning, together with strategic planning.
• Lead on the administration of organisation-wide procurement and journey danger administration.
• Lead the shift to a category-management and business-partnering mannequin.

Systems and Processes Enhancement

• In collaboration with Head of ISS and with participation of key stakeholders (e.g. divisions), drive procurement and journey enhancements as a part of the one O&I marketing strategy, with a specific give attention to enhancements in processes, procedures and programs.
• Harmonise processes, programs and procedures throughout all SPC areas for procurement and journey.
• Lead the implementation and embedding of the eProcurement (source-to-contract) SaaS platform, together with its integration with Business Central (requisition-to-pay).
• Establish built-in procurement monitoring and administration data throughout the source-to-contract lifecycle.

Advice

• Provide recommendation to affect the strategic route of SPC’s procurement processes.
• Provide recommendation to decision-makers on complicated procurement and journey points (contracts, exceptions, protests, administration of COI and so on.).
• Provide suggestions on coverage and course of updates.
• Advise on aligning procurement apply with donor and worldwide frameworks.

People Management

• Manage procurement and journey employees and sources.
• Lead SPC’s coaching plan for strategic procurement and journey actions.

Stakeholder Relationship Management

• Build strong collaborative relationships with senior employees throughout O&I and SPC.
• Ensure wonderful communication with key stakeholders and construct robust relationships.
• Provide management on inner and exterior stakeholder relationship administration.

For a extra detailed account of the important thing duties, please seek advice from the net job description.

Key choice standards

Qualifications

• Advanced college diploma (Master’s diploma or equal) in a associated subject, or equal physique of data and expertise.

Technical experience

• At least 12 years of expertise managing a group, offering recommendation on procurement issues in a public sector surroundings.
• Excellent analytical expertise.

Language expertise

• Excellent English communication expertise (oral and written) with a working information of French being a bonus.

Interpersonal expertise and cultural consciousness

• Ability to work in a multicultural, inclusive and equitable surroundings.

Salary, phrases and circumstances

Contract Duration – 3 years – topic to renewal relying on funding and efficiency.

Remuneration – The Procurement and Travel Manager is a band 12 place in SPC’s 2026 wage scale, with a beginning wage vary of three,743‒4,679 SDR (particular drawing rights) monthly, which at present converts to roughly FJD 11,566–14,458 (USD 5,016–6,270; EUR 4,526–5,658). An provide of appointment for an preliminary contract will usually be made within the decrease half of this vary, with due consideration given to expertise and {qualifications}. Progression inside the wage scale might be based mostly on annual efficiency opinions. Remuneration of expatriate SPC employees members just isn’t topic to revenue tax in Fiji; Fiji nationals employed by SPC in Fiji might be topic to revenue tax.

Benefits for Staff able marketed internationally (EPAI) whose responsibility station is Suva – SPC supplies a housing allowance of FJD 1,500–5,200 monthly. Establishment and repatriation grant, elimination bills, airfares, house depart journey, well being and life and incapacity insurances and schooling allowances can be found for eligible workers and their eligible dependents. Employees are entitled to 25 working days of annual depart every year and different forms of depart, and entry to SPC’s Provident Fund (contributing 8% of wage, to which SPC provides a ten% contribution).

Languages – SPC’s working languages are English and French.

Recruitment rules – SPC’s recruitment relies on benefit and equity, and candidates are competing in a variety course of that’s truthful, clear and non-discriminatory. SPC is an equal-opportunity employer, and is dedicated to cultural and gender variety, together with bilingualism, and can search to draw and appoint candidates who respect these values. Due consideration is given to gender fairness and the upkeep of robust illustration from Pacific Island professionals. If two interviewed candidates are ranked equal by the choice panel, desire might be given to the Pacific Islander. Applicants might be assured of full confidentiality in keeping with SPC’s Privacy Policy.

How to use

Application process

Closing Date: 27 September 2026 at 11:59pm (Fiji time)

Job Reference: JM000989

Applicants should apply on-line at

Hard copies of purposes is not going to be accepted.

For your software to be thought of, you should present us with:

• an up to date resume with contact particulars for 3 skilled referees
• a canopy letter detailing your expertise, expertise and curiosity on this place
• responses to all screening questions

Your software might be thought of incomplete and won’t be reviewed at shortlisting stage if all of the above paperwork aren’t offered. Applicants shouldn’t connect copies of {qualifications} or letters of reference. Please guarantee your paperwork are in Microsoft Word or Adobe PDF format.

For worldwide employees in Fiji, just one international nationwide per household will be employed with an entity working in Fiji at anyone given time. SPC could help on a case-by-case foundation with submissions to Fiji Ministry of Foreign Affairs for his or her consideration and closing approval. SPC can’t and doesn’t make any assure in any way of approval for such purposes to Fiji Ministry of Foreign Affairs and the place an software is permitted, the partner or associate will topic to such phrases and circumstances as could also be set once in a while by the Ministry.

SPC doesn’t cost a price to think about your software and can by no means ask to your banking or monetary data in the course of the recruitment course of.

Screening Questions (most of two,000 characters per query):

1. Describe a scenario the place you recognized inefficiencies within the procurement and/or journey administration processes. What steps did you’re taking to enhance these processes, and what had been the outcomes?
2. Briefly describe how you’d implement procurement methods to make sure inner buyer satisfaction and optimise price financial savings, whereas sustaining high-quality requirements?
3. Please describe your expertise implementing, configuring, and/or managing eProcurement and journey administration programs.