Supervisor, Travel and Expense – District, Texas, United States

Title: Supervisor, Travel and Expense

Department: DT Purchasing

Campus Location: Trinity River Campus

Employee Classification: APT – Administrative

Position Type: FT – Regular

Grant Funded: No 

Pay Frequency: Monthly

Compensation Details:  Starting Pay – 79,300.00; Commensurate with training and expertise

Work Hours: Monday – Friday 8:00am – 5:00pm,

Remote Eligible: This place is just not eligible for distant work

Special Instructions to Applicant:

Job Summary:

This position is liable for the creation, implementation, and administration of the OneCard program whereas guaranteeing alignment with Tarrant County College District (TCCD) Procurement and Travel Policies.

Primary Duties and Responsibilities:

Essential Performance Requirements*
⦁ Manages the OneCard course of, together with processing card requests, documenting new distributors, creating cardholder agreements, distributing playing cards, managing card restrictions, guaranteeing compliance and authorizations, verifying and approving travel-related requisitions, and shutting accounts for terminated staff
⦁ Oversees the scholar group journey and occasions program by sustaining ongoing relationships with campus management, creating pupil group playing cards, designing coaching packages and instruments, and dealing with impacted departments and taking part pupil teams to make sure necessities are met and notifications are well timed
⦁ Generates varied approvals, stories, statements, and customary working procedures documentation, guaranteeing all info is present, correct, and aligned with the journey and expense administration program’s finest practices; offers documentation to impacted departments and cardholders, confirming appropriate formatting and well timed supply
⦁ Compiles paperwork, stories, and statements for audits and reconciliation whereas partnering with different departments by offering analytical help for submitted requisitions, expense reporting, and danger administration notifications
⦁ Researches business finest practices, present tendencies, and software program updates, documenting and distributing related info when obligatory; maintains journey and expense info posted on the InsideTCC intranet web site in coordination with Procurement and Risk Management

General Supervision and Management
⦁ Responsible for personnel administration, analysis, and improvement of assigned administrative
and professional-level direct stories
⦁ Responsible for monitoring a funds account

Service Excellence
⦁ Attends the office frequently, stories to work punctually, and follows a piece schedule to maintain up with the calls for of the worksite
⦁ Completes all required coaching {and professional} improvement classes sponsored by means of Tarrant County College (TCC)
⦁ Supports the mission, values, targets, and ideas of the College

Supervision
Works below the final supervision of the assigned division chief

*Performs Other Related Tasks as Required

The duties listed are supposed solely as illustrations of the assorted forms of work which may be carried out. The omission of particular statements of duties doesn’t exclude them from the place if the work is comparable, associated or a logical project to the place. The job description doesn’t represent an employment settlement between the employer and worker and is topic to alter by the employer because the wants of the employer and necessities of the job change.

Required Minimum Qualifications:

⦁ Associate’s diploma or 60 school hours and 5 (5) years working expertise associated to the
Essential Performance Requirements; or any equal mixture of training and work-related
expertise
⦁ One (1) years’ expertise supervising (e.g., managing, evaluating the efficiency of others)

Preferred Qualifications:

⦁ Bachelor’s diploma
⦁ Current Certified Purchasing Card Professional (CPCP) certification
⦁ Current procurement certification (e.g., Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO), or Certified Professional Purchasing Manager (CPPM)
⦁ At least one (1) 12 months’s working expertise administering journey and expense processes

Knowledge, Skills and Abilities:

⦁ Knowledge of Texas state fund expenditure rules (e.g., Texas Education Code 44.031)
⦁ Knowledge of SAP Concur journey and expense administration platform
⦁ Skilled in glorious customer support and interpersonal relationships, together with sturdy listening, verbal, and written communication
⦁ Skilled utilizing laptop functions and enterprise techniques, together with the Microsoft Office suite
⦁ Ability to work successfully in a collaborative surroundings, both individually or as a part of a crew
⦁ Ability to carry out and prioritize a number of duties seamlessly and precisely in a fast-paced surroundings the place the calls for for work are diverse and unpredictable in scope and quantity
⦁ Ability to investigate information and supply sound suggestions based mostly on coverage, process, follow, and present rules
⦁ Ability to efficiently lead in a team-centered surroundings, whereas delegating work appropriately to fulfill College and campus deliverables

Physical Demands and Work Environment:

Physical Demands
The bodily calls for described listed here are representatives of people who have to be met by an worker to
efficiently carry out the important features of this job. While performing the duties of this job, the
worker is often required to sit down; use palms to finger, deal with, or really feel objects, instruments, or controls;
attain with palms and arms; and speak or hear. The worker is often required to face, stroll, and
climb or steadiness. The worker should often carry and/or transfer as much as 10 kilos. Specific imaginative and prescient
talents required by this job embrace shut imaginative and prescient, distance imaginative and prescient, coloration imaginative and prescient, peripheral imaginative and prescient, depth
notion, and the power to regulate focus.

Work Environment
The work surroundings traits described listed here are representatives of these an worker
encounters whereas performing the important features of this job. While performing the duties of this job,
the worker often works close to transferring mechanical components and is often uncovered to danger of
electrical shock. The noise stage within the work surroundings is often quiet.

Accommodation/EEO Statement:

Reasonable lodging could also be made to allow people with disabilities to carry out the important duties and duties.