Enjoyable With Formatting [Video and Q&A]

First off, a giant due to everybody that joined us on Wednesday for the dwell webinar! It was my first time doing a real display share webinar on this type and really strolling by way of recordsdata reasonably than simply speaking about them with slides and nonetheless photographs. I hope it was clear and concise sufficient to assist get the ball rolling with formatting your DOCX recordsdata and making a print-ready PDF.

If you happen to missed the webinar, no worry! We’ve acquired it hosted on our YouTube channel. Or you’ll be able to watch it proper right here. We’ve additionally acquired a hyperlink to the slide deck beneath and solutions to all of the questions we acquired throughout the webinar.

Make sure to subscribe to our YouTube channel to view all future Webinar movies!

Enjoyable With Formatting: Webinar Description

How do you format your guide? 

Now that’s a query we hear on a regular basis. All the things from web page numbering to font choice to including clean pages; authors have numerous questions on easy methods to format their books.

Fortuitously, that’s what we’re overlaying on this webinar! Be a part of Group Lulu as we stroll you thru finest practices and steps to formatting your venture with MS Phrase. After we’re performed, you’ll have the whole lot it is advisable to publish and print like a professional. 

Professional Suggestions

As a result of formatting a doc for print is a really concerned course of, we’ve acquired a couple of further professional suggestions right here that will help you out. Most of those I discussed within the webinar, however I’ll spell them out in a little bit of element right here too.

  • Overview the Web page Setup and be certain the paper dimension is right AND that you’re utilizing a named paper dimension profile 
  • If a break (Web page or Part) is added on a web page stuffed with textual content, watch out that the break line is on the identical web page (and never pushed to a brand new web page)
  • Format the Header/Footer for every part earlier than including content material to the Header/Footer
  • Hyperlink web page numbers as an alternative of Footers
  • By no means us ‘Enter/Return’ to create area on the web page; use Format > Paragraph to outline area round traces on the web page
  • Typically, back and front matter won’t have web page numbering
  • Use a JPG of a desk as an alternative of making in Phrase
  • Deselect use hyperlinks in ToC settings
  • Bear in mind when reviewing you PDF
    • Odd pages are on the Proper
    • Even pages are on the Left

Superior Phrase Formatting

Most of the questions we acquired, each throughout the webinar and by way of electronic mail, requested extra superior Phrase Formatting recommendation overlaying very particular duties. Whereas I can’t use this area to cowl the whole lot right here as we speak, I promise to get a weblog put up up within the subsequent few weeks delving into Phrase’s extra superior formatting choices.

Questions and Solutions

What print fonts do you suggest?

Lulu lists these 11 fonts as finest for printing with our print community:

  • Arial
  • Guide Antiqua
  • Bookman Outdated Fashion
  • Century
  • Courier
  • Garamond
  • Palatino
  • Tahoma
  • Occasions New Roman
  • Verdana
  • Symbols

Different fonts can be utilized too, however they have to be embedded in your PDF whenever you add it. If the font isn’t one Phrase acknowledges when changing to PDF, the font could also be changed and will influence your file’s formatting.

After you save to PDF, and put within the Lulu template, does it change?

After you have your PDF created, you shouldn’t want a Lulu template. We suggest utilizing our Phrase or InDesign templates to start out your guide format, however after getting a PDF able to go, one other template received’t assist a lot. 

Use the template to get to the PDF. We began from MS phrase A5 template as we speak. That’s a Phrase template that provides you margins and web page dimension preset.

Are you able to say a bit of about bleed: what it’s and why it’s essential?  Thanks! 

Shameless plug for my very own content material; Understanding Full Bleed Printing. We even have some actually detailed content material on our Information Base about utilizing Full Bleed for Word and Indesign.

To be as temporary as doable right here, Full Bleed is when a file is printed barely bigger than the ultimate dimension so that every one the pages could be lower down uniformly. For guide printing, meaning an additional ⅛ inch (0.125 inches) is added to all 4 sides of the web page.

My recommendation is to consider web page dimension in Full Bleed phrases from the very starting. A 6 x 9 guide is definitely 6.25 x 9.25 for you whereas laying out your pages.

Please give your solutions once more for inserting photographs into the textual content.  I’m engaged on a guide which incorporates .jpeg and .png photographs of music.

Ideally, you’d use software program like InDesign or Affinity Writer (or considered one of many others) to format a guide with that many photographs. 

However, when you’re utilizing Phrase as a result of it’s all you will have, you’ll be able to nonetheless make this work. At the beginning, keep in mind that odd pages are on the precise and even pages are on the left within the printed guide. This implies, whereas laying out your Phrase DOCX, the picture and textual content won’t align throughout two pages.

If a chapter ends on a proper web page, does the next clean left web page want a quantity or arrange a piece for the clean web page and not using a quantity?


Is there any solution to take away web page numbers from inside a textual content with out organising separate sections? 

This may be tough. If you happen to intend to have a clean web page, it’s often finest to exclude web page numbers as properly (so the web page is completely clean). If we assume you’re organising you file the identical means I did within the webinar, the best resolution can be to insert a web page break simply BEFORE the part break on the finish of the chapter.

It will push the part break to a brand new web page. Now, after you added web page numbers to every part and linked them to one another, you’ll be able to manually delete the web page quantity on the clean web page. Don’t delete the ‘box’ that frames the quantity, however the quantity itself. The web page numbering will nonetheless be there, however you received’t see it and the clean web page will likely be formally clean!

Adding a Page Break to create a blank page
Delete a Page Number without removing the page numbering

If it is advisable to insert one thing like a household tree, ought to it’s added in the identical means you’d add a photograph? Does it matter when you change dimension (which you identified to not do with a photograph)

You’d add it as a picture (JPG or PNG are finest) and identical to a photograph, I might advise not resizing or modifying in Phrase in any respect. 

I additionally suggest fascinated about different web page format instruments when you’re including numerous photographs. For one thing like a household tree, you’ll need the decision to be excessive so names could be simply learn on the tree. Phrase tends to compress or distort photographs whenever you export, typically resulting in poor print high quality.

What about including reference materials? The place do you have to embody this, and do you have to change your font for this?

Phrase has a reasonably good choice for Footnotes and Endnotes. Underneath the Insert menu, there must be a ‘Footnotes’ choice. Endnotes are in that very same menu, you’ll see them whenever you open the menu.

MS Word Footnote Menu

Phrase routinely codecs the Footnote/Endnote for you, however you’ll be capable of assign a method and edit the looks to suit your wants. I do suppose it is sensible to make use of a barely smaller font dimension for notes like these.

Additionally, make sure you rigorously evaluate your PDF to verify the notes are all organized accurately. There are numerous variables when a file has Part Breaks and Footnotes. 

This is without doubt one of the topics that I believe falls beneath Superior Formatting and is one I’ll cowl in additional element in a future put up.

As soon as I create a PDF, is that the file Lulu makes use of to supply the guide? I’m doing a guide of poetry — I would like full management.

It’s! Actually, when you’ve ready the PDF with flattened layers and embedded fonts, our system received’t do a lot of something to the file. We simply should confirm and proper for print-readiness. 

You’ll be capable of evaluate your PDF and make edits earlier than importing to make sure the whole lot is strictly the way in which you want it to be.

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