Human Resources Particulars – Travel Program Coordinator

Travel Program Coordinator

Accounts Payable

Job # 1038

Close Date: 10/23/2025

Internal Only

At Cal Poly Humboldt, daring hearts and open minds form the long run.

Founded in 1913, Cal Poly Humboldt started as a small faculty for academics. Today Humboldt has grown right into a complete college with rigorous science and liberal arts packages. Designated a polytechnic in 2022, Cal Poly Humboldt supplies hands-on, impactful academic alternatives that result in significant, measurable outcomes for the person, for the state, and the world.

Cal Poly Humboldt is proud to have greater than 6,000 college students of all backgrounds unfold throughout 61 majors, 13 graduate packages, and 4 credential packages — all of whom contribute ardour and creativity inside their fields and set the stage for a future grounded in fairness and sustainability. Hands-on studying, impressed instructing, ground-breaking analysis, and thought-provoking inventive exercise occur day by day at Humboldt.

Finding a greater future is a job for the daring and open, the down-to-earth and visionary. Cal Poly Humboldt strives to domesticate these qualities in leaders, innovators, and students in each discipline.

(1038) Admin Analyst/Specialist II – Exempt, Travel Program Coordinator, CSU Classification Salary Range: $5,537 – $8,445 per thirty days (Step 1- Step 20), Step placement will probably be decided primarily based on related {qualifications} {and professional} expertise. Future will increase, together with step development, are topic to union negotiations. This is a full-time, benefited, exempt, everlasting place with a one-year probationary interval within the Accounts Payable division. This place comes with a premium advantages package deal that features excellent trip, medical, dental, and imaginative and prescient plans, life insurance coverage, voluntary pre-tax well being and dependent care reimbursement accounts, a price waiver schooling program, membership within the California Public Employees Retirement System (PERS), and 14 paid holidays per yr. Additional advantages data will be discovered at

 Please notice that that is an inside recruitment open solely to energetic, stateside, Cal Poly Humboldt Employees.

Position Summary:

This place, underneath the supervision of the Accounts Payable Manager, supplies management and program administration for the University’s journey and expense program, together with Concur and associated methods. The incumbent serves because the campus Travel Program Analyst and CSU Expense Optimization Project Lead, liable for program administration, compliance, coverage implementation, coaching, and steady enchancment initiatives with broad affect throughout campus and systemwide.

Key Responsibilities:

Program Administration and Leadership: – 30%

• Serve because the Concur lead consultant and first campus administrator for the journey program.
• Oversee all travel-related Accounts Payable features, together with reconciliations and vouchering.
• Administer and help CSU and campus journey and enterprise expense insurance policies, making certain compliance with Chancellor’s Office necessities.
• Provide program management for CSU’s Expense Optimization Project, advancing systemwide initiatives to enhance effectivity and effectiveness.

Technology and System Oversight: – 30%

• Act as system administrator for Concur and associated journey purposes
• Lead planning, growth, and implementation of upgrades, optimizations, and enhancements.
• Coordinate with IT, Chancellor’s Office, and CSU systemwide teams on software program implementations and modifications.
• Participate in CSU-wide journey administrator/lead conferences and signify the campus on expense optimization initiatives.

Training, Communication, and Customer Support: – 20%

• Develop and ship coaching supplies, stay workshops, and reference guides for school, workers, and college students.
• Create campus-wide communications relating to coverage updates, system modifications, and greatest practices.
• Serve as the first useful resource to resolve advanced journey points, present steerage, and guarantee constant software of coverage.

Analysis and Continuous Improvement: – 10%
• Conduct monetary evaluation of journey and enterprise expense spending on the departmental, campus, and systemwide ranges.
• Evaluate current processes and suggest enhancements to reinforce effectivity and compliance.
• Provide reporting and evaluation to administration on journey program efficiency and system optimization.

Supervision and Other Duties: 10%
• Coordinate, practice, and assign work to pupil assistants.
• Provide oversight to help workers concerned in journey audits and evaluations.

Knowledge, Skills, and Abilities Associated with this Position Include:

As listed in Classification Standards:

• Thorough data of and talent to use intensive experience to advanced packages and/or administrative specialties, together with pertinent legal guidelines and rules.
• Demonstrated experience in and superior data of the ideas, issues, and strategies of public and enterprise administration and operational and monetary administration.
• Expertise in administrative survey methods, operations and methods evaluation, statistical and analysis strategies, and the flexibility to interpret and consider outcomes to develop sound conclusions and suggest new or revised insurance policies.
• Ability to grasp issues from a broad, interactive perspective and discern relevant underlying ideas to conceive of and develop strategic options.
• Ability to work with representatives from private and non-private entities and deal with doubtlessly delicate conditions. Demonstrated consultative abilities in working with inside and exterior constituent teams.
• Ability to successfully current concepts and ideas in written or presentation format and use consultative and facilitation abilities to realize consensus.
• Under basic route, efficiency of administrative and/or program management in a big and/or advanced organizational unit with broad affect. Required to evaluate, formulate, and consider the affect of really helpful or applied insurance policies from a strategic and operational perspective. Work requires common participation in planning and growth actions and, as required, unbiased dedication of strategies to fulfill programmatic or administrative objectives.
• Influence over key aims and long term objectives of an organizational unit and/or program with excessive visibility or broad affect inside and out of doors the group.
• Independent dedication of approaches to challenge and priorities. Work is reviewed towards general objectives and aims, with full accountability for outcomes.
• Use of considerable judgment within the growth of insurance policies and procedures associated to points regularly not coated by current insurance policies and procedures. Precedents and insurance policies to information growth actions could also be obtainable for reference.
• Use of considerable ingenuity and innovation to conceive of recent approaches and options to deal with advanced issues and points.
• Serve because the prime contact for this system, specialty, and/or organizational unit. May handle relationships with exterior entities or businesses and handle delicate data and conditions.
• May oversee day-to-day program or organizational unit operations and supply lead work route to different skilled or administrative workers, with accountability for outcomes.

Minimum Qualifications:

Entry to this classification requires basic data and abilities within the relevant administrative and/or program discipline with a foundational data of public administration ideas, practices, and strategies.

This basis would usually be obtained via a bachelor’s diploma and/or equal coaching and administrative work expertise involving research, evaluation, and/or analysis resulting in the event or enchancment of administrative insurance policies, procedures, practices, or packages.

Preferred Qualifications:

• Experience in a better schooling, extra particularly the CSU.
• Proficiency in SAP Concur Travel & Expense (T&E) system, together with configuration, troubleshooting, reporting, and workflow administration.
• Knowledge of journey and expense insurance policies, compliance necessities, and business greatest practices.
• Familiarity with integrations between Concur and monetary methods, ideally People Soft
• Ability to handle delicate monetary and private information with discretion and confidentiality.
• Flexibility to adapt to expertise updates and coverage modifications shortly.
• Ability to coach and help staff and managers on Concur system utilization and journey coverage compliance.

Knowledge of audit and compliance practices associated to journey and expense administration.

Application Procedure: To apply, certified candidates should electronically submit the next supplies by clicking the Apply Now button:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact data for a minimum of three skilled references

Application Deadline: The deadline to submit software supplies is 11:55 p.m. on 10/23/2025

Any inquiries about this recruitment will be directed to [email protected] or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.

We acknowledge that Cal Poly Humboldt is positioned on the unceded lands of the Wiyot individuals, the place they’ve resided from time immemorial. We encourage all to realize a deeper understanding of their historical past and thriving tradition. As an expression of our gratitude we’re genuinely dedicated to growing trusting, reciprocal, and lengthy lasting partnerships with the Wiyot individuals in addition to all of our neighboring tribes. Cal Poly Humboldt was the primary campus within the California State University system to supply a stand-alone main in Native American Studies.

Cal Poly Humboldt is dedicated to enriching its academic atmosphere and its tradition via the range of its workers, school, and administration. Persons with curiosity and expertise in serving to organizations set and obtain objectives relative to variety and inclusion are particularly inspired to use.

Working within the state of California is a situation of employment for this place. Even if half or all of an worker’s project will be carried out remotely, the worker should preserve a everlasting residence within the state of California. The worker should be capable of settle for on-campus work project, as assigned, and are available to campus when wanted.

CSU strongly recommends that each one people who entry any in-person program or exercise (on- or off-campus) operated or managed by the University comply with COVID-19 vaccine suggestions adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) relevant to their age, medical situation, and different related indications and adjust to different security measure established by every campus. The systemwide coverage will be discovered at CSU Vaccination Policy and any questions you’ve got could also be submitted to [email protected].

Cal Poly Humboldt hires solely people lawfully approved to work within the United States. This place could also be thought-about a “Campus Security Authority”, pursuant to the Clery Act, and is required to adjust to the necessities set forth in CSU Executive Order 1107 a situation of employment.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required diploma(s), certification(s), or license(s) is required previous to the appointment date. Satisfactory completion of a background verify (together with a felony data verify, employment verification, and schooling verification) is required for employment. Cal Poly Humboldt will problem a contingent supply of employment to the chosen candidate, which can be rescinded if the background verify reveals disqualifying data, and/or whether it is found that the candidate knowingly withheld or falsified data.  Certain positions may require a credit score verify, motorcar report, and/or fingerprinting via Live Scan service. Failure to satisfactorily full or opposed findings from a background verify might have an effect on the employment standing of candidates or continued employment of present CSU staff who’re being thought-about for the place.

All college packages and actions are open and obtainable to all no matter race, intercourse, shade, ethnicity or nationwide origin. Consistent with California legislation and federal civil rights legal guidelines, the Cal Poly Humboldt supplies equal alternative in schooling and employment with out illegal discrimination or preferential remedy primarily based on race, intercourse, shade, ethnicity, or nationwide origin. Our dedication to equal alternative means making certain that each pupil and worker has entry to the assets and help they should thrive and reach a college atmosphere and of their communities. Cal Poly Humboldt complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), different relevant state and federal anti-discrimination legal guidelines, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential remedy, segregation primarily based on race or another protected standing, and all types of discrimination, harassment, and retaliation in all college packages, insurance policies, and practices.  Cal Poly Humboldt is a various neighborhood of people who signify many views, beliefs and identities, dedicated to fostering an inclusive, respectful, and intellectually vibrant atmosphere. We domesticate a tradition of open dialogue, mutual respect, and belonging to help academic excellence and pupil success. Through educational packages, pupil organizations and actions, school initiatives, and neighborhood partnerships, we encourage significant engagement with various views. As a better schooling establishment, we’re devoted to advancing data and empowering people to achieve their full potential by prioritizing inclusive curriculum growth, school and workers coaching, pupil mentorship, and complete help packages. At Cal Poly Humboldt, excellence is constructed on benefit, expertise, variety, accessibility, and equal alternative for all.

Additionally, all CSU workers and school obtain coaching yearly on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will probably be notified by electronic mail if you find yourself required to take this mandated coaching.

Class Code: 1038-03
Publication Date:  10/09/2025