Travel Reimbursement Application Info | Texas DSHS

Conference Date: May 5-8, 2026  
Conference Location: UT Commons Conference Center, Austin, Texas.  
Application Deadline: April 28, 2026, or till funds are exhausted. Applicants are inspired to use early as funding is restricted.

The Texas Department of State Health Services proclaims functions for Travel Reimbursement to the Epidemiology & Laboratory Capacity (ELC) 2026: Infectious, Respiratory, and Healthcare-associated Infections Conference, sponsored by the Office of the Chief State Epidemiologist’s Emerging and Acute Infectious Disease and Healthcare Safety Units.

This alternative is to encourage in-person participation from workers of Texas Local and Regional Health Departments. Limited journey funding is accessible by a federal grant to help attendees who can’t declare reimbursement from their house workplaces or by a DSHS Contract (for instance – IDPS/SUR). Applicants are inspired to use early as funds are assigned on a rolling foundation.  

Please be aware, funded candidates’ authorized bills are reimbursed after the Conference. Funds usually are not paid upfront of the Conference.

Application Guidelines and Requirements:

Applicants should adjust to all said pointers and necessities.

Before Applying:

• Applicants ought to inquire with their house workplaces and prioritize funds appropriated for journey to coaching occasions or conferences.
• Applicants can’t request reimbursement for bills already coated by one other supply.
• Submitting an software doesn’t assure reimbursement approval.
• Each applicant should submit their very own software (no group submissions).

Review & Selection Process

• Selection standards:
  • Professional function
  • Purpose for attending
  • Funding availability
• Approved candidates can be notified beginning Friday, March 20, 2026.

Accepted Applicants

• All journey reimbursements should observe Texas DSHS GSA charges (charges can be offered).
• Applicants are strongly inspired to ebook lodging by HotelEngine.
• Non-DSHS candidates should receive a Texas Identification Number (TIN) by filling out and submitting an AP-152 (type and directions can be offered).
  • The AP-152 requires disclosure of private info, such because the applicant’s handle or SSN.  The type and its directions will be reviewed upfront to see precisely what info is required: AP-152 Application for Texas Identification Number
  • Applicants with an current Texas Identification Number (TIN) could must resubmit an AP-152 if their mailing handle or different beforehand filed info has modified.
  • Completed AP-152 types needs to be submitted to [email protected] and should take 5 enterprise days to course of.
• Applicants should gather and preserve all receipts for reimbursable bills:
  • Receipts should be itemized.
  • Hotel receipts want to point out a $0 stability.
  • The following can’t be reimbursed: ideas, alcohol, alcohol tax, gratuities, and/or private hygiene gadgets.
• Once reimbursable bills are submitted, reimbursements are typically processed inside 45 days. However, some reimbursement could take two months or longer to course of as a result of elements corresponding to:
  • Incomplete or incorrect bills
  • Delays in Texas Identification quantity setup
  • Required inner approvals

Applicants are inspired to make sure all info submitted is correct and full to keep away from delays.

• Payments are typically issued by bodily verify and mailed to the “remit to” handle in your software.

How to Apply:

Applications are submitted by way of Qualtrics. Submission web site: ELC Travel Reimbursement Application