Director, Administration and Travel Management – Job

The Director, Administration and Travel Management is liable for offering strategic management and oversight for all international administrative capabilities, together with overseeing organizational journey operations, funds, and threat administration for Internet Society (“ISOC”). This function ensures that administrative providers and journey administration are developed and delivered with consistency, effectivity, and excessive requirements of service throughout ISOC and Internet Society Foundation (“Foundation”).

The Director will likely be a hands-on chief, offering day-to-day oversight of the admin crew, aligning assets with organizational priorities, and guaranteeing streamlined journey oversight for employees. The place can also be accountable for guaranteeing sturdy threat administration protocols are in place for all organizational journey.

Location

Remote

Key Responsibilities

Day-to-Day Management and Oversight of Administrative Operations

• Supervise and lead the executive employees of ISOC, together with hiring, coaching, and efficiency administration
• Work intently with the Foundation’s Manager of Administration to make sure constant administrative processes and insurance policies throughout ISOC and the Foundation.
• Develop and handle administrative insurance policies and operational processes to enhance effectivity and communication.
• Assess and enhance instruments and processes used for prioritizing and delegating tasks and repair requests from varied stakeholders.
• Manage administrative employees’s workloads to make sure protection for key capabilities.
• Oversee the executive operations funds, useful resource allocation, {and professional} improvement investments.

Travel Oversight and Risk Management

• Establish and handle a centralized and complete journey administration program, guaranteeing effectivity, journey security, and compliance with insurance policies.
• Manage journey insurance policies, together with the approval course of, expense reporting, and security protocols, and implement heightened opinions for high-risk locations.
• Assess and implement instruments for streamlining journey request and approval processes.
• Negotiate and handle company agreements with journey companies and different distributors, together with consulting assist for journey threat evaluation and administration.
• Oversee the implementation of protocols and instruments for monitoring international occasions, real-time journey recommendation, and monitoring all touring employees, and supply common studies to the Executive Leadership Team (ELT).
• Conduct thorough threat assessments for all journey locations, contemplating dangers in political, well being, environmental, and cultural variations.
• Develop and implement threat evaluation and administration protocols for international occasions and journey.
• Develop and keep emergency response protocols and disaster administration procedures, and guarantee employees adhere to check-in necessities throughout international assignments or high-risk journey.
• Provide proactive coaching and pre-trip briefings on security finest practices and native customs.
• Partner with Finance, IT Security, and Program groups to make sure journey insurance policies align with organizational threat administration frameworks.
• Collaborate with People & Culture in implementing country-specific threat evaluation and administration for the nations the place the worldwide employees are primarily based.

Qualifications

• Bachelor’s diploma in enterprise administration, administration, or associated discipline; Master’s diploma most popular.
• 10+ years of progressive expertise in administration, operations, or organizational assist roles, with a minimum of 5 years in management.
• Demonstrated means to guide, encourage, and handle distributed groups in a worldwide, matrixed group.
• Strong data of worldwide journey administration, together with vendor contracting, threat evaluation, and traveler monitoring techniques.
• Proven success in implementing course of enhancements and driving operational excellence.
• Excellent organizational, prioritization, and problem-solving abilities.
• Strong interpersonal and communication abilities, with the power to affect throughout all ranges of the group.
• Experience managing budgets and useful resource planning.
• Comfort working in fast-paced, mission-driven, and multicultural environments.
• Ability to journey internationally as wanted