International Travel Steerage: 2025 Reminders and Updates | Office of the Vice Chancellor for Research

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Dear UIC campus group,

We write to remind all UIC college, workers, and college students about touring safely and the necessity for preapproval for and reporting of university-authorized or sponsored worldwide journey funded by the college or different sources. All college, workers, and college students touring internationally on UIC enterprise should, based on the International Travel Safety Policy, enroll within the International Travel Safety portal earlier than touring and to receive reimbursement.

Per UIC’s International Travel Safety Policy, college students touring to a rustic with an elevated Travel Advisory from the U.S. Department of State (“Level 3: Reconsider Travel” and “Level 4: Do Not Travel”) or the U.S. Centers for Disease Control and Prevention (“Level 3: Avoid Nonessential Travel”) are topic to further evaluate by the Office of Global Engagement. To decide if the nation to which you might be touring has an elevated journey advisory, please go to the U.S. Department of State – Travel Advisories and Centers for Disease Control and Prevention – Travelers’ Health.

Faculty and workers touring internationally should even have their journey authorized by their supervisor or unit government officer earlier than journey, based on the procedures established of their unit. Once authorized by their supervisor or unit government officer and enrolled within the International Travel Safety portal, college and workers will obtain complete insurance coverage at no further price by means of UIC’s insurance coverage supplier (Gallagher). Students can be directed by way of the International Travel Safety portal to enroll within the system-approved Gallagher insurance coverage at price.

Please word that UIC’s insurance coverage supplier, Gallagher, screens international geopolitical conditions and maintains an lively record of nations/areas with warfare danger. If college, workers or college students are authorized to journey for college enterprise to a rustic or area that’s on this record, some essential insurance coverage advantages won’t be offered with out the acquisition of a warfare danger endorsement by means of Gallagher. The college requires {that a} warfare danger endorsement be bought in these instances. Please contact [email protected] for the record of warfare danger international locations or for extra info.

Faculty and workers who plan to journey internationally as a part of an outdoor exercise should obtain preapproval for the worldwide journey by means of UIC Research-COI. Faculty and workers whose journey is paid for by any entity aside from UIC as a part of their UIC actions should obtain preapproval below the Educational Materials and Missions exception to the Ethics Act. Purely private journey ought to be reported to your supervisor or unit government officer, however vacationers shouldn’t enroll within the International Travel Safety portal for this journey.

Faculty, workers, and college students who plan to journey internationally, significantly with UIC property (similar to computer systems) or information, ought to evaluate the Office of the Vice Chancellor for Research travel guidance. This steerage contains suggestions for traveling with cellphones and knowledge for travel laptops for researchers. These suggestions apply whatever the objective of journey.

Sincerely,

Karen Colley
Provost and Vice Chancellor for Academic Affairs

Joanna Groden
Vice Chancellor for Research

Matt Riley
Associate Vice Chancellor for Innovation and Chief Information Officer

Neal R. McCrillis
Vice Provost for Global Engagement