Reminders re. pictures and videography in AHS | Infacet AHS

Introduction

As a part of our ongoing efforts to take care of finest practices in communications, I’m sharing a high-level abstract of key concerns for taking and utilizing photographs or movies as a part of our work in AHS. This abstract is meant to complement the college’s official insurance policies. Please evaluation the total steerage on the hyperlinks beneath for full necessities.

UIC photograph and video insurance policies and tips

UIC photograph and video sources

Key factors to recollect

• Consent
  • Do not take or publicly use photographs or movies of people with out their consent.
  • A signed UIC media consent form is strongly advisable for any promotional, advertising or publicly distributed content material.
  • For minors, written parental or guardian consent is at all times required.
  • Think about methods through which your division/unit can leverage current processes or touchpoints to acquire signed releases from school, employees and college students, e.g., throughout orientation, onboarding, and many others.
  • A duplicate of all signed consent types in your unit/division needs to be submitted to AHS marcomms.
  • Use the “UI Health release form for patients” in medical or health-related areas the place people are receiving companies or care.

• Public discover and signage
  • For occasions or shoots the place pictures or videography will happen, put up the UIC Notice of Photography signal and embody the discover’s language in occasion supplies, e.g., calendar put up, occasion webpage, e mail invitation, registration web page, and many others.
  • Obtain signed consent types for occasions that embody or might embody minors.

• Use solely accredited or owned media
  • Use pictures and movies that UIC owns, has licensed or has obtained by means of correct permission.
  • Professional or business shoots on campus have to be coordinated with SMC upfront. Contact Erika Chavez at [email protected] to start the method.

Consider privateness considerations — particularly for college students, employees, sufferers and neighborhood members.

Even with insurance policies, pictures and videography usually contain grey areas. If you’re not sure whether or not further permission, signage or consent is required, please pause earlier than continuing. Common grey areas embody:

• Individuals who usually are not the first topic however are nonetheless recognizable within the background
• Audio recording when individuals might fairly anticipate privateness
• Any filming in medical or health-related areas, even when sufferers usually are not the main target
• Students collaborating in delicate or doubtlessly stigmatized actions
• Large group occasions the place it’s unclear whether or not public discover alone is ample
• Images meant for broad promotional use when expectations weren’t clearly defined

In all such conditions, please err on the facet of getting express consent, particularly if pictures or videography intersects with medical care or entails exterior companions.

If you require additional help, please e mail me or submit a support ticket.