Virtual Personal Assistant (HR, Operations & Lifestyle Support) 1636183

ONLY APPLY IF YOU HAVE DONE ALL REQUIREMENTS FOR 2+ YEARS

About the Role

We are looking for a extremely organized, proactive, and detail-oriented Virtual Personal Assistant to help a dynamic entrepreneur managing a number of ventures, together with:

Elevate People Strategies (EPS): HR consulting agency supporting small to mid-sized companies

LoadLyft Logistics & Carrier Services: Transportation and dispatch operations

Dr. J. Caldwell Brand: Author, speaker, and confidence strategist

This position blends HR help, administrative operations, bookkeeping, and private/way of life administration. The perfect candidate thrives in a fast-paced surroundings, anticipates wants, and executes with excellence.

Key Responsibilities

1. HR & EPS Support (Primary Focus)

Draft and format worker handbooks, HR insurance policies, SOPs, and guides

Assist with compliance documentation (multi-state consciousness is a plus: TX, WA, CO)

Create job descriptions, onboarding supplies, and coaching guides

Support HR techniques documentation (Paycom, Rippling, and so on.)

Assist in constructing HR templates and frameworks for purchasers

Conduct mild analysis on HR legal guidelines and finest practices

2. Bookkeeping & Financial Support

Manage fundamental bookkeeping duties utilizing instruments like Wave Accounting, FastBooks, or related

Track earnings, bills, and categorize transactions (EPS + LoadLyft)

Upload and arrange receipts and documentation

Assist with weekly contractor cost monitoring

Prepare easy monetary summaries/experiences

3. Administrative & Business Operations

Manage calendars, schedule conferences, and coordinate appointments

Handle electronic mail administration and follow-ups

Organize paperwork throughout platforms (Google Drive, Dropbox, and so on.)

Assist with CRM updates and lead monitoring

Support BDR and recruiting coordination (scheduling interviews, monitoring candidates)

4. Travel & Scheduling Management

Book flights, inns, and transportation

Build detailed journey itineraries

Coordinate logistics for occasions, talking engagements, and enterprise conferences

5. Personal & Lifestyle Support

Order groceries and handle recurring family wants

Research and suggest meal planning choices (vitamin data is a plus)

Manage private appointments and reminders

Assist with life group and planning

6. LoadLyft Business Support (Secondary)

Assist with service onboarding documentation

Organize dispatch and operations recordsdata

Support freight gross sales and CRM monitoring

Help keep compliance and doc accuracy

Qualifications

Required

2+ years expertise as a Virtual Assistant, Executive Assistant, or Operations Coordinator

Experience drafting skilled paperwork (insurance policies, guides, SOPs)

Strong organizational and time administration expertise

Excellent written and verbal English communication

Proficiency in:

Google Workspace (Docs, Sheets, Drive)

Microsoft Office

Basic accounting instruments

Preferred

Background in Human Resources or Business Administration

Experience with bookkeeping/accounting techniques

Familiarity with U.S. enterprise operations

Experience supporting entrepreneurs or a number of companies

Knowledge of:

HRIS techniques (Paycom, Rippling, ADP)

CRM instruments

Basic understanding of vitamin or meal planning

Key Traits for Success

Proactive and anticipates wants earlier than being requested

High consideration to element and accuracy

Strong sense of possession and accountability

Able to handle a number of priorities throughout totally different companies

Discreet and reliable with delicate info

Tools You May Use

Wave Accounting / FastBooks

Google Workspace

CRM techniques (TBD)

Project administration instruments (ClickUp, Asana, or related)

Communication instruments (Slack, Email)

Working Hours

Must have partial overlap with U.S. Central Time (Houston, TX)

Flexible scheduling with clear deliverables