Global Partnership Education Programme Officer -Damascus – Syrian Arab Republic

Background/Context:

The International Rescue Committee (IRC) is the Grant Agent for Syria’s Global Partnership for Education (GPE) System Capacity Grant (SCG). The programme helps the Ministry of Education to strengthen sector management, planning, coordination, monitoring and institutional capability. It focuses on creating the methods, proof and partnerships wanted to steer training reform, together with the Education Sector Analysis, Enabling Factors Analysis, Partnership Compact, Emergency and Strategic Education Plan (ESEP), and coordination by the Local Education Group (LEG).

GPE Management Model
The GPE System Capacity Grant is managed by an IRC Programme Management Unit (PMU), led by the Programme Director, which offers programme administration, finance, grants, procurement, human assets, monitoring, analysis and reporting.

The Programme Director, Programme Coordinator and Programme Officer are embedded throughout the Ministry of Education to facilitate joint implementation, strengthen institutional possession and supply hands-on accompaniment. The Programme Director offers strategic management, senior degree engagement and general accountability; the Programme Coordinator leads day-to-day technical coordination and implementation administration throughout SCG workstreams; and the Programme Officer helps operational supply, documentation and administrative follow-up.

Job overview:

The Education Programme Officer coordinates the operational implementation of the System Capacity Grant throughout the Ministry of Education. Working primarily with Heads of Divisions, training directorates and technical groups, the position helps the organisation, coordination and follow-up of programme actions, guaranteeing agreed technical priorities are translated into day-to-day implementation.The Officer experiences to the GPE Education Programme Coordinator. Supports the Programme Management Unit by coordinating the operational supply and logistics of paperwork evaluate, occasions and workshops.

Responsibilities:

1. Administrative, monetary and logistical follow-up

• Coordinate procurement requests, journey preparations, venue bookings, interpretation, translation, printing, supplies and different operational necessities.
• Prepare and monitor fee requests, buy requisitions, service requests and supporting monetary documentation in coordination with related IRC departments.
• Maintain expenditure and dedication trackers for assigned actions and alert the Programme Coordinator to anticipated variances or delays.
• Support well timed reconciliation and submitting of workshop, journey, guide and activity-related documentation.
• Coordinate administrative preparations for subject visits and engagement with governorate-level Education Directorates.
• Ensure actions adjust to IRC procedures, authorized budgets, donor necessities and related Ministry protocols.

2. Programme Implementation and coordination

Support operational implementation of the SCG, together with:

• Coordinate the operational preparation and supply of SCG-related actions, technical consultations, coaching occasions and workshops
• Develop occasion plans protecting individuals, invites, agendas, venues, interpretation, supplies, journey, and administrative necessities.
• Coordinate invites and attendance with Ministry focal factors, Education Directorates, consultants, LEG members and different stakeholders.
• Prepare assembly packs, agendas, attendance sheets, presentation supplies and background paperwork in coordination with the technical workforce.
• Record discussions, selections, motion factors and tasks and flow into agreed information in a well timed method.
• Maintain a consolidated calendar of SCG consultations, workshops, working periods, validation milestones and technical missions.
• Coordinate Arabic–English translation and interpretation necessities and observe up on the manufacturing and circulation of bilingual supplies.

3. Consultant and technical-assistance coordination

• Support the administration of guide and short-term technical-assistance assignments, together with recruitment, contracting, onboarding, scheduling, and project closure.
• Coordinate with the Programme Coordinator and related IRC departments on guide documentation, deliverables, timesheets, approvals, and fee necessities.
• Maintain a guide tracker protecting recruitment standing, contractual milestones, technical deliverables, evaluate processes, and funds.
• Coordinate consultants’ entry to related paperwork, Ministry counterparts, conferences, workshops, and stakeholder consultations.
• Schedule inception conferences, technical check-ins, doc evaluate periods, and validation processes.
• Follow up on the submission, evaluate, revision, approval, and submitting of guide deliverables.
• Support the well timed processing of guide funds by compiling and verifying the required documentation.

4. Learning and Reporting

• Maintain implementation information and supporting documentation.
• Monitor progress in opposition to agreed actions.
• Support programme reporting.
• Document classes discovered and good apply.
• Contribute to information administration and adaptive studying.

Job Requirements:

Education:

• Bachelor’s degree qualification in Social Sciences, Education, Psychology, Human Development, Social Work, or associated topic. Equivalent expertise in an analogous position may be accepted rather than formal training.

Work Experience:

• 2-4 years of expertise in supporting training programmes, technical help or challenge administration.
• Experience coordinating programme implementation, organising multi-stakeholder actions and monitoring supply in opposition to workplans.
• Experience with programme operational, monetary and logistical help.

Demonstrated Skills and Competencies

• Strong organisational and coordination expertise.
• Ability to handle implementation schedules and monitor a number of actions concurrently.
• Strong administrative accuracy and a spotlight to element.
• Ability to organize assembly documentation and preserve programme information.
• Ability to speak successfully with authorities officers, consultants and programme workers.
• Ability to determine operational points and escalate them appropriately.

Language/Travel:

• Travel: Minimum 20%
• Language: Fluent in English and Arabic.

Key Working Relationships:

• Position Reports to: GPE Programme Coordinator
• Position straight supervises: NA
• Key Internal Contacts GPE Programme Management Unit, Education Technical Advisors, , M&E, operations, grants and finance groups,
• Key External Contacts: Heads of divisions, technical departments inside Directorates, native companions, worldwide organizations throughout the training sector, and related donors.

Professional Standards: IRC workers should adhere to the values and rules outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out insurance policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.

Returning National Candidates: We strongly encourage nationwide or returning nationwide candidates to use for this place. If you’re a citizen of the nation the place this place relies and are at the moment residing outdoors of your private home nation, you could be eligible for a sexy relocation package deal. Eligibility is set based mostly on IRC’s operational wants and particular position necessities. IRC strives to draw, encourage, and retain certified nationwide workers in our applications.

Accountability to Clients: IRC workers should adhere to the dedication of contributing to the sustainability and growth of its (CR) Client Responsiveness Mechanisms, preserving the tradition of prioritizing the wants of our shoppers and affected communities by systematically listening to their views and utilizing their suggestions to make programmatic selections and provides them higher affect over program design and supply.