Temporary Travel & Events Assistant – Travel & Events

United Domestic Workers of America

AFSCME Local 3930

Temporary Travel & Events Assistant

Travel & Events

Based in San Diego, CA

UDW Overview: 

United Domestic Workers of America, UDW/AFSCME Local 3930 is a statewide labor union that represents greater than 225,000 residence care and household youngster care suppliers in 45 counties in California. Founded in 1979, UDW is a various, progressive labor group that seeks dynamic, dedicated people who will assist our members and people for whom they care domestically, statewide and on the nationwide degree. 

UDW is considered one of California’s largest labor unions. We persistently assist and lead necessary social justice initiatives like combating for racial justice, earnings inequality, and inexpensive well being look after all. We are dedicated to respect and dignity for seniors, individuals with disabilities, and the youngsters in our care. We struggle for higher working circumstances and truthful pay for residence care and youngster care suppliers, and full funding for life-saving applications like In-Home Supportive Services (IHSS) and sponsored household youngster care. For extra details about UDW, please go to our web site at www.udw.org.

Job Title: Travel & Events Assistant (Temporary, Part-Time)

Department: Travel & Events

Job Type: Hourly 

Reports To: Travel & Events Manager 

Location: San Diego

Schedule: Not to exceed 29 hours per week 

Hourly Rate: $23.00 per hour

Position Summary

The Temporary Part-Time Travel & Events Assistant helps the Travel & Events Department with administrative and logistical duties associated to employees and member journey, conferences, and occasions. This position is designed to offer supplemental assist in periods of elevated workload and operates beneath the path of the Travel & Events Manager.

This is a short lived, part-time place and doesn’t carry decision-making authority over journey or occasion planning.

Key Responsibilities

• Assist with coordinating journey preparations together with flights, resorts, and floor transportation. 
• Support convention and assembly logistics, together with venue coordination, catering, and audiovisual wants if wanted.
• Help observe journey requests and keep organized information and documentation.
• Provide administrative assist for journey authorizations and reimbursements.
• Communicate with employees to collect required journey or occasion particulars. 
• Assist with day-of coordination for conferences or occasions as wanted. 
• Perform different assist duties as assigned by the Travel & Events Manager.

Scope & Reporting Structure

• Reports on to the Travel & Events Manager 
• Provides assist to the division as a complete, to not particular person employees members 
• Does not supervise different workers 
• Does not make unbiased selections concerning journey bookings, vendor choice, or contract agreements 

Qualifications

• Prior administrative or coordination expertise most well-liked 
• Strong organizational and communication expertise 
• Ability to handle a number of duties with consideration to element 
• Proficiency in Microsoft Office 
• Ability to take care of professionalism and confidentiality 

Work Environment

• Fast-paced surroundings with a number of concurrent tasks 
• Collaborative crew setting with clear departmental processes 
• May contain occasional prolonged hours throughout peak journey or occasion durations 

Requirements: 

• Must possess a sound California driver’s license, auto insurance coverage that covers enterprise driving, and an car for enterprise use.
• Willingness to work lengthy and irregular hours, usually together with nights and weekends

Additional Specifics:

• No worker advantages or medical insurance coverage
• Workday not-to-exceed 29 hours per week or 8 hours per day 
• Reports to Member Outreach Manager or the Regional Manager 

COVID-19 Vaccination Requirement: 

UDW has adopted a COVID-19 vaccination coverage to safeguard the well being and well-being of our workers. As a situation of employment, our workers are required to be absolutely vaccinated for COVID-19, until an inexpensive lodging is accepted or as in any other case required by regulation. 

Physical Demands: 

The bodily calls for described listed below are consultant of people who have to be met by an worker to efficiently carry out the important features of this place. Reasonable lodging could also be made to allow people with disabilities to carry out the features. While performing the duties of this place, the worker is recurrently required to speak and hear. The worker often is required to make use of palms or fingers, deal with, or really feel objects, instruments, or controls. The worker is required to face, stroll; sit; attain with palms and arms; climb or steadiness, and stoop, kneel, crouch, or crawl. The worker should sometimes elevate and/or transfer as much as 25 kilos. Specific imaginative and prescient talents required by this place embrace shut imaginative and prescient, distance imaginative and prescient, shade imaginative and prescient, peripheral imaginative and prescient, and the flexibility to regulate focus. The noise degree within the work surroundings is often reasonable. 

Work Environment:

The work surroundings traits described listed below are consultant of these an worker encounters whereas performing the important features of this job. Reasonable lodging could also be made to allow people with disabilities to carry out important features. While performing the duties of this job, the worker is primarily uncovered to an office-type surroundings. The worker will often work on or round workplace gear and furnishings. The noise degree within the work surroundings is low to reasonable. The worker will often work with deadlines beneath stress and can sometimes be required to work alone. The worker is sometimes uncovered to outside environments which may embrace publicity to automobiles, transferring mechanical elements; vibration; odors, fumes, gases, smoke, mud, or airborne particles; and outdoors climate circumstances. 

Equal Opportunity Employer: 

UDWA is an equal alternative employer, and, as such, doesn’t discriminate in opposition to an worker or applicant primarily based on race, creed, shade, age, intercourse, nationwide origin, marital standing, sexual orientation, gender identification, spiritual affiliation, incapacity, or some other classification shielded from discrimination beneath relevant regulation. 

Notice of E-Verify Participation: 

This employer participates in E-Verify and can present the federal authorities together with your Form I-9 info to verify that you’re approved to work within the U.S. If E-Verify can’t affirm that you’re approved to work, this employer is required to provide you written directions and a chance to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you possibly can start to resolve the difficulty earlier than the employer can take any motion in opposition to you, together with terminating your employment. Employers can solely use E-Verify upon getting accepted a job provide and accomplished the Form I-9. For extra info on E-Verify, or in the event you consider that your employer has violated its E-Verify duties, please contact DHS (888) 897-7781, dhs.gov/e-verify 

Women, individuals of shade, individuals with disabilities, and members of the LGBTQIA+ neighborhood are strongly inspired to use.

To Apply: 

All candidates ought to e-mail their résumé, record of three references, and canopy letter to: [email protected]. Be positive to point the place for which you’re making use of.