HR – Travel Policy for Non-Exempt Employees – MA

Policy Statement and Reason

For the aim of this coverage, staff embrace Massachusetts non-exempt workers solely. All provisions of this coverage apply, besides that for workers lined by a collective bargaining settlement, this coverage doesn’t create any advantages not expressly supplied by that collective bargaining settlement and if there are inconsistencies between this coverage and the collective bargaining settlement, the phrases of the collective bargaining settlement will govern. 

This coverage addresses the compensability of required work-related journey for non-exempt workers staff in accordance with relevant state and federal legislation.

Policy Guidelines

Emerson compensates non-exempt workers staff for journey time in accordance with relevant state and federal legislation. Travel time that’s thought-about working time will likely be paid at non-exempt workers staff’ common hourly charges and will likely be factored into time beyond regulation calculations. Regular meal breaks usually are not thought-about working time in any of the conditions described under. Non-exempt workers staff should take a thirty (30) minute unpaid meal break in the event that they work six (6) hours in a workday.

Eligibility

This coverage applies to all non-exempt workers staff.

Commuting Time

Ordinary journey time between dwelling and work, earlier than and after the common workday commuting time, shouldn’t be handled as working time.

Travel During Regular Working Time

The College will compensate non-exempt workers staff for (a) journey time in extra of their bizarre journey time between dwelling and work, and (b) related transportation bills. For instance, which means that if non-exempt workers staff should journey from their common work web site to a different work web site throughout common working hours, the College considers that working time and can compensate non-exempt workers staff for time labored and transportation bills.

Travel on a Special One-Day Assignment

If non-exempt workers staff should report back to a specified location (i.e., airport, practice station, and many others.) as a way to take transportation to an alternate work web site, the College will start calculating the compensable working time when non-exempt workers staff report back to the required location.  Working time consists of subsequent journey to and from the choice work web site.

Travel Away from Home Overnight

Travel that retains non-exempt workers staff away from dwelling in a single day is designated as “travel away from home.” Travel away from house is a compensable working time when it cuts throughout non-exempt workers staff’ common workdays and common working hours. Travel away from dwelling can be a compensable working time when it cuts throughout corresponding working hours on nonworking days.  For instance, if an worker recurrently works from 9 a.m. to five p.m. from Monday by Friday, journey time throughout these time durations on Saturday and Sunday can be thought-about a compensable working time. If the worker travels throughout non-work hours, both throughout common workdays or throughout corresponding nonworking days, then the time shouldn’t be paid and is taken into account journey exterior of standard working hours. Travel time spent as a driver, versus a passenger, is handled as working time, no matter whether or not the journey is inside or exterior of standard working hours.

Work Performed While Traveling

If non-exempt workers staff are required to carry out work whereas touring, such time will likely be deemed working time even whether it is carried out exterior of standard working hours.

Recording Travel Time

Non-exempt workers staff shall file journey time in the identical method as they file non-travel time. Managers should approve all time sheets and all time beyond regulation should be pre-approved.

Employees are chargeable for precisely documenting and recording their time labored on their time sheets. The College takes fraudulent entries significantly. The College could take corrective motion, as much as and together with termination, when staff make or managers knowingly or negligently approve fraudulent time entries.

Other Information

Related Policies

Not relevant

Key Offices to Contact 

Please contact Human Resources for additional info concerning this coverage and its implementation.       

Links to Procedures or Forms

Not relevant.

Definitions

Non-Exempt: Non-exempt worker refers to a class of staff entitled to time beyond regulation pay as described within the Fair Labor Standards Act (FLSA).  Non-exempt staff should be paid for every hour they work and 1.5 occasions their hourly wage for any hours labored over 40 in a workweek. 

The contents of this coverage are informational solely and usually are not situations of employment.  This coverage doesn’t create any contractual obligations or alter the at-will employment of the College’s at-will staff. Emerson College reserves the proper to change, revoke, droop, terminate, or change any and all insurance policies and procedures at any time, with or with out discover, as in step with state and federal legislation.

Policy Effective Date:  May 2019