Meetings and Travel Intern

Intern, Meetings & Travel

Job Summary
The Meetings & Travel Intern will work instantly with the Meetings & Travel group to assist with totally different features of Extra Space’s worker occasions, conferences and conferences of all sizes, The intern will particularly assist with totally different features of planning the 2027 Field Leadership Conference celebrating the corporate’s fiftieth anniversary. They can even assist with journey bookings and processing resort bank card authorizations.

Duties & Responsibilities

• Assist Sr. Manager, Meetings, Events & Travel and Meetings & Travel Coordinator with organizing company conferences and occasions, in addition to answering questions on firm journey.

• Help with company worker occasions together with the worker Halloween occasion, vacation celebration and different in-office occasions.

• Assist with planning and preparation for the 2027 Field Leadership Conference and fiftieth Anniversary Celebration (held in February 2027) together with, however not restricted to Help with buildout of occasion web site and occasion app together with gathering info and pictures, writing descriptions and information imports.

• Participate in common planning conferences with Executive stakeholders, content material group and suppliers.

• Attendee administration – Field calls and e-mails from assembly attendees relating to questions in regards to the assembly, journey, easy methods to register, or modifications to their registration and resort reservation.

• Assist with occasion studies and registration lists together with resort rooming lists

• Help with ordering occasion provides together with identify badges and lanyard

• Printing studies and different info wanted onsite

• Gathering assembly provides and managing shipments to and from occasion websites

• Help coordinate worker journey bookings by way of journey administration firm

• Assist with particular person traveler entry in Concur reserving system

• Securely deal with bank card info used for journey and assembly funds

• Assist with onsite firm model retailer together with stock counts, organizing reorder gadgets, pulling gadgets as requested by workers and division billing

• Assist onsite on the 2027 subject management convention with all features of the assembly.

• Help handle Extra Space bookings inside the workplace constructing convention areas

Competencies

• Extreme consideration to element

• Excellent follow-through

• Ability to rapidly digest info and downside resolve

• Highly organized with means to multi-task in a fast-paced surroundings

• Comfortable with expertise and studying new software program packages

• Good oral and written communication expertise

• Excellent folks expertise and customer support expertise

• Ability to work on features of a number of initiatives at one time

• Comfortable with MS Office Suite

• Able to deal with tense, chaotic conditions and stay calm

• Enthusiasm, optimistic perspective and willingness to be taught

• Feel snug interacting with folks in any respect ranges of the group, together with Senior Management and Executives

Work Environment & Physical Requirements
Performs sedentary work in an workplace surroundings with restricted lifting (lower than 10 kilos) or strolling required. Close visible acuity required to carry out work at laptop terminal. No publicity to hostile environmental situations. Requires repetitive typing movement, speaking, listening to, greedy and feeling.

Disclaimer
The job description outlines the overall nature and scope of labor workers carry out on this function. It’s not meant to be an exhaustive listing of all duties, tasks, or {qualifications} required for the place. The firm reserves the precise to switch, revise, or replace the job description to satisfy enterprise

If you’re a present Extra Space worker, please apply by way of Jobs Hub in Workday.

We are an equal alternative employer and worth range at our firm. We don’t discriminate on the idea of race, faith, shade, nationwide origin, gender, sexual orientation, age, marital standing, veteran standing, or incapacity standing.

Applications Deadline: Applications might be accepted till the place is stuffed.