Student Travel Awards

Traveling to educational conferences, analysis symposiums, and different academic occasions
can considerably improve a pupil’s educational {and professional} growth. The Student
Travel Awards program is designed to help college students of their pursuit of those enriching
experiences by offering monetary help. This information outlines the eligibility
standards, varieties of journey that may be funded, common tips, and the appliance
process that will help you efficiently safe funding to your academic travels.

Student Travel Funds Eligibility

• Currently enrolled on the time of software.
• Student have to be a US Citizen or Permanent Resident.
• Have a minimal GPA of two.5.
• Have no report of formal self-discipline with the University (appeals may be made immediately
  to OSRI Director).
• Not be a college/workers member of the University.
• Completes all the necessities listed underneath “General Guidelines” beneath.

Apply For Student Travel

What sort of journey may be funded?

Requests may be made for anticipated bills associated to registration, transportation,
and lodging solely. Travel inside North America and the Caribbean is eligible for a most of $500.
Other worldwide journey requests are eligible for a most of $750. Any journey
exterior of the United States should adjust to all APSU insurance policies on worldwide journey. Approved funds will likely be reimbursed following
the journey after submission of the finished journey expense declare kind and eligible
receipts. Failure to observe the rules or who don’t present applicable receipts will
not be reimbursed. Please word that OSRI has restricted journey funds and makes no ensures concerning degree
of journey help. Not all awards will meet the utmost funding eligibility and former journey help
shouldn’t be used as a sign of future journey help.

General Guidelines

• Students who’re accredited to attend a convention/assembly to current analysis that
  occurred whereas enrolled should inform and publish on their work that the analysis occurred
  at Austin Peay State University. Students should present documentation of this notification.
• Student journey funds is not going to be awarded for journey for lessons, applications of research, subject journeys, job or
  division journey, job placement or job searches, any sort of tuition or fee of
  class/seminar, private curiosity or private academic, spiritual or political growth,
  and so on. Funds will not be accessible to cowl journey which ends up in educational credit score or that
  is required to finish the necessities for the diploma. Funds are for particular person
  pupil journey, not for pupil group journey.
• Eligible Expenses: lodging, transportation, registration and meal/meals bills solely.

1. Faculty or their designee (e.g., Administrative or Academic Assistant) will full
the kinds to request journey monies for his or her pupil(s).  OSRI is not going to present money advances for pupil journey.  Also word, every division will likely be accountable
for all of the paperwork associated to pupil journey. OSRI major job is to fund pupil
journey requests.

2. BEFORE Student Travel – Requests ought to be made 3 weeks prior to the first day of Travel.

3. Prepare a Travel Authorization Form and procure applicable signatures. A journey authorization kind should be accomplished for every particular person pupil
or whether it is group student travel you can follow those directions below.

4. Attach all related supporting documentation electronically (you’ll scan and
save all paperwork) to the Travel Authorization for the scholars’ journey, e.g., convention data together with the title of convention,
location and dates.

5. Prepare the paperwork that will likely be submitted to Student Affairs (per Policy 3:008):

Student Travel Form
Off-Campus Travel Waiver & Liability Form

6. Faculty Mentors or their designee (not college students) will full the OSRI Student Travel Request Form, you may be importing the next paperwork as digital copies so full these
first:

a. OSRI Student Travel Spreadsheet
b. Travel Authorization Form with applicable signatures.
c. Student Travel Form
d. Off-Campus Travel Waiver & Liability Form

7. How will the coed journey be paid for initially and who will likely be reimbursed:

a. Student pays for journey (observe instructions in After Student Travel a.).
b. Academic division pays for pupil journey – OSRI will reimburse the division.
c. External grant pays for pupil journey – OSRI will reimburse the grant.

8. After pupil journey:

a. Student(s) paid for his or her journey bills and have to be reimbursed.

• • Submit a New Vendor Request to Procurement to hyperlink the coed to Govs Suite.
    • Go to APSU Information Technology internet web page.
    • Go to OIT Service Portal within the higher right-hand nook
    • Then choose “Submit a Ticket”
    • Then choose “Procurement Services”
    • Then choose “Vendors”
    • Then choose “New Vendor Request”
    • Then choose “Request Service”
    • Then you may be prompted to sign up together with your SSO Credentials
    • You will then choose “Student Award, Travel, or Reimbursement”
      The kind requires the next: Name, A quantity, and Description/Reason for funds.
  • Now put together a Travel Claim and fix all related documentation (receipts).
  • Finally, submit a Student Payment Request by way of Govs Suite:
    • Click on Procurement > Requisition Forms

9. Group Travel Authorization (Student Groups):