Travel Policy Compliance | Defense Travel Management Office

The Defense Travel Management Office established and maintains a Travel Policy Compliance Program to make sure journey claims don’t exceed cheap or precise bills and to reduce inaccurate, unauthorized, overstated, inflated, or duplicate journey claims. The Travel Policy Compliance Program:

• Ensures journey claims are paid in accordance with rules
• Assists the Department with recouping funds for inaccurate funds
• Educates vacationers and Authorizing Officials on journey coverage
• Alerts vacationers to errors earlier than being recognized by way of audit processes
• Identifies journey tendencies
• Identifies coaching wants
• Identifies alternatives for higher controls sooner or later

The Compliance Program will not be an audit program nor does it change the Defense Finance and Accounting Service’s put up fee evaluate. It assists these efforts by figuring out errors that may be corrected earlier than being recognized by way of audit processes. The Compliance Program is managed in coordination with headquarters-level officers from the Components.

Travel Policy Compliance Tool

The Compliance Program employs an automatic utility, often called the Travel Policy Compliance Tool, to evaluate all Defense Travel System vouchers in close to actual time and establish potential improper funds, together with duplicate funds. When a possible error is recognized, the device sends an e-mail to the traveler, non-DTS Entry Agency (NDEA) if relevant, and the Authorizing Official (AO) that accredited the voucher with directions for correcting the error. The device continues to ship reminder emails till motion is taken to resolve the error or justification is supplied as to why the fee was legitimate. Additionally, the device features a person interface that gives Service and Agency factors of contact with entry to a reporting and data administration functionality that can permit for monitoring and monitoring of vouchers which have been recognized as having a possible error.

Per memorandum titled “Implementation of the Department of Defense Travel Pay Remediation Plan,” dated July 18, 2013, using the Travel Policy Compliance Tool is obligatory for all Defense Travel System customers. The Compliance Tool can be a part of DoD’s Improper Payment Recovery Program, required by the Improper Payments Elimination and Recovery Act 2010 (IPERA) and elaborated within the USD(C) Memorandum titled “Preventing Improper Payments and Enforcing Recovery.”