Travel

If you are touring on RF funds, please go to SUNY RF’s web site to learn about international travel benefits. The RF pays the total value of this protection (Global Traveler & Global Expatriate
plans). To enroll, please go to GeoBlue.

SUNY additionally offers worldwide journey and well being advantages for school, employees and
college students who’re touring on SUNY applications. To be taught extra about SUNY’s protection,
please go to ASA’s outbound insurance coverage web site. Coverage is on the market at a really modest value (lower than $3 per day).

The guidelines of journey to Europe have modified. Starting in mid-2025, some 1.4 billion
folks from over 60 visa-exempt nations are required to have a journey authorization
to enter most European nations. Visit EU’s Official website for essentially the most up-to-date data (together with specifics on the precise launch date,
accessing the web software, and so forth.) from the EU’s official web site.

Look on the higher right-hand nook of your license. Does it comprise a star inside
a circle (or, for California residents, a star on a golden bear)? If it does, your
license is licensed as Real ID and no additional motion is required. If you’re uncertain
in case your license is Real ID-compliant, please seek the advice of the Department of Homeland Security website.

To get hold of a Real ID, you have to to go to your DMV and current an applicable type
of identification as outlined by your state. For state-specific particulars, go to www.dhs.gov/real-id and choose your state. You can be redirected to your state’s DMV web site the place you
can discover extra data. 

Starting on February 1, 2026, vacationers flying domestically and not using a Real ID or different
type of acceptable ID (see hyperlink beneath) will face the brand new $45.00 charge for the TSA’s ConfirmID system, which verifies id by way of biometrics/biographics earlier than permitting entry to
safety checkpoints. This charge covers the price of verifying inadequate IDs and may
be paid for on-line or on the airport, although paying prematurely is really helpful to keep away from
vital delays, as the method can take 10-Half-hour. This charge just isn’t an allowable
enterprise expense and subsequently shouldn’t be paid with a University issued credit score
card and won’t be reimbursable. Visit the TSA website  for data on acceptable IDs to keep away from the charge). 

An worker is in journey standing when the worker is:

• Engaged in official State enterprise
• At greater than 35 miles from each their designated official station and their place
  of residence. Employees should get hold of applicable approvals previous to touring. 

Official Station is mostly outlined because the handle of the workplace to which the worker
is assigned. An worker can solely have one official station. The designation of official
station is set by the University in the very best curiosity of the State and never
for the comfort of the worker. The goal of the official station is to find out
when the traveler is in journey standing and eligible for reimbursement of journey bills.
*Travel between the worker’s house and official station is taken into account commuting and
just isn’t reimbursable. *

The present mileage fee can now be discovered underneath Travel Policies

Please scroll all the way down to the search bar and kind in “Mileage Rate” for the most recent on
the present mileage fee value.

Domestic Travel Restrictions:

The ban on journey to North Carolina and Indiana has been lifted. The ban on journey
to Mississippi stays in impact. This journey ban applies to all journey funded by
the State or sure Research Foundation sponsors.

Foreign Travel Restrictions:

As a primary step in planning any journey overseas, please verify the Travel Advisories for
your meant vacation spot on the U.S. Department of State Alerts and Warnings Travel Site

Visit Guidance and Procedures for data concerning export controls.

Day Trip Reimbursement: When an worker is in “travel status” for the day, the worker could also be reimbursed
for breakfast and/or dinner based mostly on departure and return occasions. Travelers are entitled
to reimbursement for breakfast in the event that they go away earlier than 7:00 AM and/or for dinner in the event that they
return after 7:00 PM. Travelers with out meal receipts are reimbursed $5.00 for breakfast,
and/or $12.00 for dinner. Travelers with meal receipts are reimbursed as much as the utmost
quantity of the meal per diem allowance specified for the actual space associated to
the journey vacation spot. The meal per diem allowance is apportioned for breakfast &
dinner. Please go to the OSC website for present per diem meal allowance breakdown: 

Day journey meal reimbursements are reportable as revenue to the IRS. Lunch just isn’t reimbursable.

Non-Reimbursable Expenses embody:

Personal, non-business-related bills akin to dashing fines, parking tickets, laundry,
leisure (i.e. theater tickets, in-room motion pictures, banquet tickets), early chicken
check-in prices, seat upgrades, or airline/journey insurance coverage. Additionally, transportation
to and from meals just isn’t reimbursable. Trip insurance coverage is allowed underneath RF and RF IDC Funded journey.