Non-Employee Travel (NET) Card

State NET Cards are issued to State staff and may solely for use for enterprise
journey bills of a non-employee. 

Visitors, Guest audio system, Candidates, Students and University staff that aren’t
on State payroll are thought of non-employees.

Applying for a State NET Card doesn’t have an effect on an worker’s credit score rating or private
info in any respect, Social Security numbers will not be shared with the bank card firm.

Yes, as soon as the applying is totally authorised.  You will probably be notified of the subsequent steps
which embody a coaching session.

While you do not want approval to make use of the cardboard for every transaction, prior to creating
any journey preparations you’re required to create a journey pre-approval Request in
Concur for every journey.

The State NET Card holder can cost Airfare, Rail, Ground Transportation, Lodging,
and Conference Registration charges to their card for a non-employee’s enterprise journey.

No, meals shouldn’t be charged to the State NET Card. Traveler’s ought to pay out of
pocket and submit for reimbursement. 

When making reservations for another person, you have to to name the lodge (as a substitute
of constructing on-line reservations) and allow them to know that the traveler won’t have the
card in hand.  Please ask them for a Hotel Authorization Form and let the lodge know
that your card won’t cowl incidentals.

Yes, when lodging in New York, New Jersey, Maine, Missouri, and Rhode Island lodge
lodging are tax exempt. Please submit the suitable type when contacting the lodge. 

Concur/Direct Travel is provided with Stony Brook coverage and retains monitor of unused
tickets; due to this fact, it’s strongly urged to e-book airfare via Concur/Direct
Travel to make sure compliance. Stony Brook University Finance & Administration staff, together with DoIT, are mandated
to e-book with Concur/Direct Travel.

Email your request for a brief NET Card improve to the NET Card Administrator
(and replica your supervisor).  Please embody your authorised Concur Request ID Number,
a justification for the rise, the date you intend to make the acquisition and your
journey dates. Your request will probably be processed as soon as your supervisor confirms that they
approve of the rise.  You will probably be notified of when to proceed together with your transaction.

No, the NET Card shouldn’t be used for private journey. The non-employee ought to pay
out of pocket for his or her airfare and lodge after which submit for reimbursement.  

Cardholders are strongly inspired to observe their transactions on the PaymentNet web site and in Concur.  If you don’t acknowledge a transaction:

1. Contact the seller utilizing the cellphone quantity listed in your assertion.  
2. If you can not establish the transaction, please file a dispute with JPM/Chase by calling
   800-316-6056
3. Contact your Card Administrator to allow them to know in regards to the fraud and {that a} new card
   is predicted
4. A credit score will probably be issued to your account, all card transactions (credit and debits)
   will have to be reconciled in an Expense report in Concur.

Yes, you’re required to supply itemized receipts for all transactions.

Please contact the NET Card Administrator.

All NET Card transactions are reconciled in Concur however don’t fear, we have now an answer! 
Each state of affairs is exclusive so please contact our Concur Help Desk at [email protected] to seek out out what you need to do to resolve the error.

Congratulations in your transfer!  Please notify the NET Card Administrator a minimum of two
weeks previous to leaving your present division to make sure a easy transition to the
subsequent. There will probably be a type to finish together with your new supervisor, however you want
to make it possible for all bills have been reconciled in Concur earlier than HR updates your
worker file. 

You might want to reconcile all excellent bills in Concur and make it possible for your
studies are all totally authorised.  Please notify the NET Card Administrator a minimum of
two weeks previous to your departure.  Once the account is closed, you may shred your
NET Card.